Village Board LetterHead - 100th Anniversary
Village Board Meeting
 October 21, 2021
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor 
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held October 7, 2021.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance #13

Total to be announced at the meeting. 

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 22201210

K.H. RENOVATIONS, INC $76,860.00

Background of Subject Matter
Bathroom remodel at Fire HQ
Additional Background
This will include a deposit that is included in the finance ordinance, which will be approved simultaneously with this purchase order.
Recommendation
Village Board approved the contract at the 9/9/2021 Board Meeting
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22201210.pdf
ii.

PO 22201211

K.H. RENOVATIONS, INC $44,900.00

Background of Subject Matter
Kitchen remodel at Fire North Station
Additional Background
This will include a deposit that is included in the finance ordinance, which will be approved simultaneously with this purchase order.
Recommendation
Village Board approved the contract at the 9/9/2021 Board Meeting
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22201211.pdf
iii.

PO 22201212

V3 CONSTRUCTION GROUP, LTD. $758,816.01

Background of Subject Matter
63rd & Richmond Stormwater - Construction
Additional Background
This will be paid in a series of payments as work is performed. The initial payment is included in the finance ordinance, which will be approved simultaneously with this purchase order.
Recommendation
Village Board approved the bid for this work at the 6/17/2021 Board Meeting
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22201212.pdf
iv.

Total of Purchase Orders

$ 880,576.01

Background of Subject Matter
*
Type
Purchase Order
d.

Total of Purchase Order and Finance Ordinance

Total to be announced at the meeting. 

Background of Subject Matter
*
Type
Motion
8.

Community Events

9.

Unfinished Business

10.

New Business

a.

Westmont 100th Anniversary Celebration

Board to consider an ordinance approving the Westmont 100th Anniversary Celebration scheduled for November 10, 2021:

  • Street Closures - Tuesday, November 9th at 7:00 a.m. through Thursday, November 11th at 1:00 p.m. for West Quincy from Lincoln to Grant and the commuter parking lot area from Lincoln to Grant
  • Live Amplified Sound Permit
  • Tent permit fee waiver
  • Alcohol fee waiver
  • Food truck fee waiver


Background of Subject Matter
This is a community event for residents to celebrate the incorporation of the Village of Westmont.
Type
Ordinance
b.

Axon Master Service Agreement

Board to consider an ordinance approving a Master Services and Purchasing Agreement between Axon Enterprise, Inc. and the Village of Westmont, for the benefit of its Police Department.

Background of Subject Matter
This Agreement provides for the purchase of certain police equipment, such as body cameras, & related hardware, software, cloud services, & other services related thereto.
Additional Background
This purchase is required to enable the Police Department to comply with recent changes in Illinois law. The total price is $595,379.30, payable over 5 years.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
c.

61st and Cumnor Basin Improvements Project

Board to consider an ordinance authorizing an engineering agreement with WBK Engineering for Phase 3 Construction Engineering Services for the 61st and Cumnor Road basin Improvements.

Background of Subject Matter
Existing outfall basin is over 40 years old and is deteriorating and in need of replacement. The pond has poor water quality and provides no aesthetic or stream function. The Village plans to create a wet bottom basin to increase the storm water storage.
Additional Background
In addition, we will also be replacing the residential driveway and culvert on the north side of 61st in an effort to improve the level of flood protection from overtopping the existing roadway.
Recommendation
Staff recommends approval of the Phase 3 Engineering Services agreement with WBK Engineering in the amount of $83,660.00.
Type
Ordinance
Budgeted
Yes
d.

Approval of Contracts

Board to consider an ordinance approving a text amendment to Section 2-160 of the Westmont Code of Ordinances authorizing  the Manager to approve and execute contracts of limited scope.

Background of Subject Matter
Vendors now require signatures on contracts or agreements. It would not be practical for the Village Board to approve all of these especially when they are minor in scope.
Additional Background
The manager may approve contracts/agreements when cost is within the manager's purchasing authority or extensions of agreements previously approved by the Board so long as they are consistent with the prior approval and the approved budget.
Type
Ordinance
11.

Miscellaneous

12.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.