Village Board LetterHead - 100th Anniversary
Village Board Meeting
 September 22, 2022
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Executive Session Minutes

Board to consider a motion to accept, approve and release the following Executive Session minutes with the exceptions as noted:

Meeting Date                    Exception: Paragraph #     

  • March 25, 2021
  • September 23, 2021
  • October 21, 2021
Background of Subject Matter
The Illinois Open Meetings Act requires that the Village Board periodically review to accept, approve and/or release Executive Session minutes in whole or part.
Additional Background
*
Recommendation
Approve
Type
Motion
Budgeted
N/A
Budgeted Explanation
*
ii.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held September 8, 2022.

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance # 11

Total to be announced at the meeting. 

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 23201001

R.W. Dunteman Company.  $2,315,059.93

Background of Subject Matter
Quincy Streetscape Construction
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23201001.pdf
ii.

PO 23201031

Primera Engineers, Ltd.  $204,693.50

Background of Subject Matter
Phase 3 Engineering for the Quincy Streetscape Project
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23201031.pdf
iii.

Total of Purchase Orders

$ 2,519,753.43

Background of Subject Matter
*
Type
Motion
d.

Total of Purchase Orders and Finance Ordinance

To be announced at the meeting. 

Background of Subject Matter
*
Type
Motion
e.

Proclamation - Fire Prevention Week 2022

Board to consider a proclamation to declare October 3-9, 2022 as Fire Prevention Week in the Village of Westmont.

Background of Subject Matter
*
Type
Proclamation
f.

Proclamation - Arts DuPage

Board to consider a proclamation to declare October 2022 as Westmont Arts DuPage Month in the Village of Westmont.

Background of Subject Matter
*
Type
Proclamation
8.

Unfinished Business

9.

New Business

a.

Engineering Agreement - East Des Moines Street & Richmond Avenue Water Main

Board to consider an ordinance authorizing an engineering agreement with Baxter & Woodman Consulting Engineers for Phase 3 Construction Engineering Services for the Des Moines Street and Richmond Avenue Water Main Project.

Background of Subject Matter
Request to approve the sum not to exceed $99,250.00 for Phase 3 Construction Engineering Services for the East Des Moines Street and Richmond Avenue Water Main Project.
Additional Background
This project includes the installation of 4,230 LF of 8" water main on East Des Moines Street and Richmond Avenue. A short water main stub that runs off Richmond Avenue onto East Dallas Street will also be installed to remove a dead end.
Recommendation
Staff recommends approval of this proposal in the amount not to exceed $99,250.00 for Phase 3 Construction Engineering.
Type
Ordinance
Budgeted
Yes
Budgeted Explanation
The Village budgeted $150,000.00 for this project. The proposal presented for approval is 33.38% below the budgeted amount.
b.

Surplus Property - Dispatch Center

Board to consider an ordinance declaring the attached inventory list of outdated/unusable equipment as surplus property.  

Background of Subject Matter
*
Type
Ordinance
c.

Travel Expense Approval

Board to consider a motion to waive FY 2022-23 expense reimbursement limit of $3,000 to authorize an overage not to exceed $1,200.

Background of Subject Matter
The State requires authorization of any travel related expenses above the standard Board approved amount of $3,000 be approved by the Village Board.
Additional Background
Deputy Chief O'Hare's annual travel expenses for the Accreditation Ceremony, IL Fire Chiefs Symposium, IL Fire Chiefs Symposium Conference, and International Fire Chiefs Conference is expected to be about $4,140.
Type
Motion
Budgeted
Yes
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.