Village Board Meeting
September 22, 2022
6:00 p.m.
1.
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
- Mayor
- Clerk
- Trustees
- Background of Subject Matter
- *
- Type
- Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Executive Session Minutes
Board to consider a motion to accept, approve and release the following Executive Session minutes with the exceptions as noted:
Meeting Date Exception: Paragraph #
- March 25, 2021
- September 23, 2021
- October 21, 2021
- Background of Subject Matter
- The Illinois Open Meetings Act requires that the Village Board periodically review to accept, approve and/or release Executive Session minutes in whole or part.
- Additional Background
- *
- Recommendation
- Approve
- Type
- Motion
- Budgeted
- N/A
- Budgeted Explanation
- *
ii.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held September 8, 2022.
- Background of Subject Matter
- Required Parliamentary Procedure
- Type
- Motion
b.
Finance Ordinance
i.
Finance Ordinance # 11
Total to be announced at the meeting.
- Background of Subject Matter
- *
- Type
- Motion
c.
Purchase Orders
i.
PO 23201001
R.W. Dunteman Company. $2,315,059.93
- Background of Subject Matter
- Quincy Streetscape Construction
- Type
- Purchase Order
- Budgeted
- Yes
Documents:
ii.
PO 23201031
Primera Engineers, Ltd. $204,693.50
- Background of Subject Matter
- Phase 3 Engineering for the Quincy Streetscape Project
- Type
- Purchase Order
- Budgeted
- Yes
Documents:
iii.
Total of Purchase Orders
$ 2,519,753.43
- Background of Subject Matter
- *
- Type
- Motion
d.
Total of Purchase Orders and Finance Ordinance
To be announced at the meeting.
- Background of Subject Matter
- *
- Type
- Motion
e.
Proclamation - Fire Prevention Week 2022
Board to consider a proclamation to declare October 3-9, 2022 as Fire Prevention Week in the Village of Westmont.
- Background of Subject Matter
- *
- Type
- Proclamation
Documents:
f.
Proclamation - Arts DuPage
Board to consider a proclamation to declare October 2022 as Westmont Arts DuPage Month in the Village of Westmont.
- Background of Subject Matter
- *
- Type
- Proclamation
Documents:
8.
Unfinished Business
9.
New Business
a.
Engineering Agreement - East Des Moines Street & Richmond Avenue Water Main
Board to consider an ordinance authorizing an engineering agreement with Baxter & Woodman Consulting Engineers for Phase 3 Construction Engineering Services for the Des Moines Street and Richmond Avenue Water Main Project.
- Background of Subject Matter
- Request to approve the sum not to exceed $99,250.00 for Phase 3 Construction Engineering Services for the East Des Moines Street and Richmond Avenue Water Main Project.
- Additional Background
- This project includes the installation of 4,230 LF of 8" water main on East Des Moines Street and Richmond Avenue. A short water main stub that runs off Richmond Avenue onto East Dallas Street will also be installed to remove a dead end.
- Recommendation
- Staff recommends approval of this proposal in the amount not to exceed $99,250.00 for Phase 3 Construction Engineering.
- Type
- Ordinance
- Budgeted
- Yes
- Budgeted Explanation
- The Village budgeted $150,000.00 for this project. The proposal presented for approval is 33.38% below the budgeted amount.
b.
Surplus Property - Dispatch Center
Board to consider an ordinance declaring the attached inventory list of outdated/unusable equipment as surplus property.
- Background of Subject Matter
- *
- Type
- Ordinance
Documents:
c.
Travel Expense Approval
Board to consider a motion to waive FY 2022-23 expense reimbursement limit of $3,000 to authorize an overage not to exceed $1,200.
- Background of Subject Matter
- The State requires authorization of any travel related expenses above the standard Board approved amount of $3,000 be approved by the Village Board.
- Additional Background
- Deputy Chief O'Hare's annual travel expenses for the Accreditation Ceremony, IL Fire Chiefs Symposium, IL Fire Chiefs Symposium Conference, and International Fire Chiefs Conference is expected to be about $4,140.
- Type
- Motion
- Budgeted
- Yes
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.