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Village Board Meeting
September 13, 2018
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held August 30, 2018.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #10
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11045489
Thomas Engineering Group LLC  $26,035.68
Background of Subject Matter
Engineering for Cass & Burlington Realignment
Type
Proclamation
Budgeted
Other
Budgeted Explanation
This was not specifically budgeted, but funds have been identified for use in this project.
Documents:
  1. PO 11045489.pdf
ii.
Total of Purchase Orders
$ 26,035.68
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.  
Background of Subject Matter
*
Type
Motion
e.
Proclamation - Constitution Week 2018
Board to consider a proclamation to honor Constitution Week 2018.
Background of Subject Matter
*
Type
Proclamation
8.
Unfinished Business
9.
New Business
a.
Engineering Agreement - CBD Alley Reconstruction Project SecD
Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering Group for Phase 1 & 2 Design Engineering Services for the proposed Central Business District (CBD) Alley Reconstruction Project (Section D).
Background of Subject Matter
Request to approve the sum of $57,104.96 for Phase 1 & 2 Design Engineering Services for the proposed Central Business District (CBD) Alley Reconstruction Project (SecD) bounded by Cass and Linden between Irving and Burlington.
Additional Background
Thomas Engineering will coordinate efforts between the 1 N Cass Developer and the reconstruction of Burlington Avenue. Reconstruction of the alley with "green" initiatives (brick pavers, pervious materials, etc) similar to our previous alley projects.
Recommendation
Staff recommends approval of the proposal in the amount of $57,104.96 for Ph1 and 2 Design Engineering Services for the CBD Alley Reconstruction Project (SecD) Project.
Type
Ordinance
Budgeted
Yes
b.
Resolution for Maintenance Under the Illinois Highway Code - 2018 MFT Resurfacing Project
Board to consider an Illinois Department of Transportation Resolution for the Village's 2018 MFT Resurfacing Project #18-00000-00-GM.
Background of Subject Matter
Request to appropriate the sum of $390,000.00 for the 2018 MFT Resurfacing Project (MFT#18-00000-00-GM) from the Village's allotment of Motor Fuel Tax Funds.
Recommendation
Staff recommends approval of the resolution in the amount of $390,000.00 for the 2018 MFT Resurfacing Project (MFT#18-00000-00-GM) from the Village's allotment of Motor Fuel Tax Funds.
Type
Resolution
Budgeted
Yes
c.
Responsible Bidder Resolution
Board to consider approving a resolution defining "responsible" as contained in competitive bidding statutes.
Background of Subject Matter
*
Type
Resolution
d.
Amendment to Section 70-160 of the Westmont Municipal Code
Board to consider an ordinance to repeal and replace section 70-160 (Placement of House Numbers by owners & occupants; Size of Numbers; Failure to Comply) and to add an exception to the 2012 International Property Maintenance Code of the Westmont Municipal Code of Ordinances.
Background of Subject Matter
Section 70-160 will be repealed & replaced in its entirety with a new section requiring address numbers to be a minimum size in inches and requiring the address numbers to be placed at both the front and rear of the house or building.
Type
Ordinance
e.
Amendment to Section 86-2 - Excessive Height of weeds, plants, and grass
Board to consider an ordinance amending Section 86-2 of the Westmont Municipal Code regarding excessive height of weeds, plants and grass.
Background of Subject Matter
This amendment will ensure that there is private maintenance of the public parkway.
Type
Ordinance
f.
Memorandum of Understanding - Fire Station Alerting System
Board to consider an ordinance approving a Memorandum of Understanding - Fire Station Alerting System between the Emergency Telephone System Board of DuPage County (ETSB) and the Village of Westmont Fire Department.
Background of Subject Matter
The purpose of this agreement is to formalize a usage agreement for participating in the Fire Station Alerting (FSA) System licensed to the ETSB and used by fire service members within the ETSB 9-1-1 System service area.
Recommendation
Approve
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.