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Village Board Meeting
August 29, 2019
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  1. Mayor
  2. Clerk
  3. Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Executive Session Minutes
Board to consider a motion to accept, approve and release the following Executive Session minutes with the exceptions as noted:

Meeting Date                    Exception: Paragraph #     
  • June 17, 2013
  • September 13, 2018
  • September 27, 2018
  • October 25, 2018
  • November 8, 2018
  • August 2, 2018
Background of Subject Matter
The Illinois Open Meetings Act requires that the Village Board periodically review to accept, approve and/or release Executive Session minutes in whole or part.
Additional Background
*
Recommendation
Approval.
Type
Motion
Budgeted
N/A
Budgeted Explanation
*
ii.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held August 15, 2019.
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #8
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 20200886
Rock River Arms, Inc $20,015.00
Background of Subject Matter
Replace Rifles
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200886.pdf
ii.
PO 20200887
Surefire LLC $27,315.80
Background of Subject Matter
Accessory for new rifles and uppers
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200887.pdf
iii.
PO 20200888
Path Construction Company $15,688,400.00
Background of Subject Matter
Public Works Facility Construction
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200888.pdf
iv.
PO 20200889
F & M Technology Solutions $55,648.00
Background of Subject Matter
Outside Desktop Technician Services - August 12, 2019 through April 30, 2019
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200889.pdf
v.
PO 20200890
Copenhaver Construction $62,172.00
Background of Subject Matter
Cass Avenue Resurfacing
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200890.pdf
vi.
PO 20200891
A Lamp Concrete Contractors Inc $389,579.64
Background of Subject Matter
CBD Alley Section E & Richmond Garden Pervious Pavers
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200891.pdf
vii.
PO 20200892
Twin Supplies $36,814.50
Background of Subject Matter
High Efficiency Lighting Installation at Police Department
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200892.pdf
viii.
Total of Purchase Orders
$16,279,944.94
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
9.
New Business
a.
Appointment of Attorney for DUI Prosecutions
Board to consider an ordinance approving the Mayor's appointment of attorney Michael McMahon as special counsel to the Village for DUI prosecutions.
Background of Subject Matter
Pursuant to State statute & Village ordinance, the Mayor may appoint one or more attorneys for the Village, subject to approval by the Board of Trustees. The Mayor has appointed attorney Michael McMahon as special counsel to perform DUI prosecutions.
Additional Background
This approval will also authorize the Mayor to sign a Letter of Engagement with this attorney outlining his fees and scope of work.
Recommendation
Approve
Type
Ordinance
b.
509 N Warwick Avenue - Final Subdivision Plat
Board to consider an ordinance approving a Final Plat of Subdivision for property located in the R-3 Single Family Detached Residence District to subdivide one lot into two lots.
Background of Subject Matter
The preliminary plat of subdivision was approved on August 30, 2018, subject to final plat approval, along with a variance to allow the creation of two lots with substandard widths. The variance expires on August 30, 2019.
Recommendation
Approve
Type
Ordinance
Budgeted
N/A
c.
15 S Cass - The Sweet and Savory Spot
Board to consider an ordinance approving a Downtown Development Grant request in the amount of $4,785 to subsidize certain improvements at 15 S Cass Avenue in the B-1 Downtown limited business district.  
Background of Subject Matter
The proposed reimbursement is to cover 50% of costs for grant-eligible improvements to the building's fire suppression system, plumbing, awnings, and restoration work.
Additional Background
Community Development Director Sylvester has reviewed the improvements and the receipts submitted by the applicant and finds that they are eligible for reimbursement through the Village's Downtown Development/Facade Grant program.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
d.
6200 S Cass Ave - Market Centre Final Subdivision Plat
Board to consider an ordinance approving a final plat of subdivision for an approved 11.6-acre planned development in the underlying C-1 District to allow for the development of a 47,000-acre LA Fitness, a 30,000 square foot commercial building, four outlots and related improvements.


Background of Subject Matter
The planned development, commonly known as Market Centre, is an approved redevelopment project located in a TIF district.
Additional Background
The preliminary plat of subdivision was approved by the Board on July 19, 2018 through Ordinance 18-102. Final plat approval is required in order to record the plat with DuPage County.
Recommendation
Approve
Type
Ordinance
Budgeted
N/A
e.
6495 S Cass Ave - Oxford Bank Special Use Permit
Board to consider an ordinance approving the following requests from Oxford Bank to operate an existing banking facility with accessory drive-in lanes and a bank ATM:
  1. Special Use Permit
  2. Landscape Plan
Background of Subject Matter
Special Use Permits were granted to LaSalle Bank at 6495 S Cass Ave to operate a banking facility with drive-in lanes and an ATM. Oxford Bank purchased the building and continued the operation. Planning and Zoning Commission recommended approval.
Additional Background
Staff is recommending approval of this Special Use Permit for a banking facility with drive-in lanes and an ATM, in order to bring these existing uses into compliance with the Zoning Code.
Recommendation
Approve
Type
Ordinance
Budgeted
N/A
f.
Construction Material Testing Services - New Public Works Facility
Board to consider an ordinance authorizing a Material Testing Service Agreement with SEECO Construction Services Inc. for Construction material Testing and Inspection Services for the New Public Works Facility located at 55 East Burlington Avenue.
Background of Subject Matter
The testing will include, foundation excavation inspection and soil testing, cast-in place, steel and weld, and masonry inspections. Pavement inspection and testing will also be included.
Additional Background
SEECO proposal for all the work listed above in the amount of $51,488.00.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
g.
Third Amendment to Cingular License Agreement
Board to consider an ordinance approving the Third Amendment to Site License Agreement with New Cingular Wireless PCS, LLC for cellular antenna facilities.   
Background of Subject Matter
Cingular (AT&T) currently licenses space on the Wilmette Water Tower for their cellular antenna facilities. This Third Amendment extends the term of the License and fixes the license fee for this extension.
Additional Background
The new annual license fee is $50,660 and is frozen until Year 2026. An annual 2% increase will apply thereafter. This amendment also allows Cingular to expand and/or upgrade their facilities within the leased space on the water tower.
Recommendation
Approve
Type
Ordinance
h.
Text Amendment for Special Use Permits
Board to consider an ordinance approving a proposed Zoning Ordinance text amendment to the Village of Westmont Code of Ordinance, Appendix “A”, Zoning, to include:
  1. Article VII, Section 7.03 (Permitted and Special Uses in Business Districts) to allow bank uses to include ATM drive-up facilities.
  2. Article XIII, Section 13.09 (Special Uses) to allow a special use to run with the land for the property and use for which it was granted. 
Background of Subject Matter
At the June 26, 2019 meeting of the Planning and Zoning Commission, support was provided to create clear rules regarding administrative criteria for the granting and maintenance of Special Use Permits and removing the limitations on Special Use Permits.
Recommendation
Approve
Type
Ordinance
Budgeted
N/A
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.