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Village Board Meeting
August 15, 2019
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held August 1, 2019.  
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #7
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 20200701
Westmont Chamber of Commerce $41,750.00
Background of Subject Matter
Chamber Tourism Work FY 2019-20
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200701.pdf
ii.
PO 20200756
Engineering Solutions Team $79,796.00
Background of Subject Matter
Engineering services for widening & reconstruction of Parkway Avenue
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200756.pdf
iii.
PO 20200757
Compass Minerals America Inc $106,188.00
Background of Subject Matter
Road Salt
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200757.pdf
iv.
PO 20200758
Sutton Ford $76,695.56
Background of Subject Matter
Dump Truck Replacement
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200758.pdf
v.
PO 20200759
DuPage Convention & Visitors Bureau $39,191.00
Background of Subject Matter
Annual Membership
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200759.pdf
vi.
PO 20200798
E. Anthony, Inc. $29,465.00
Background of Subject Matter
Village Hall Security Door
Type
Purchase Order
Budgeted
No
Documents:
  1. 20200798.pdf
vii.
Total of Purchase Orders
$ 373,085.56
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.
Proclamation - National Payroll Week 2019
Board to consider a proclamation to declare the week of September 1-6, 2019 as National Payroll Week.
Background of Subject Matter
*
Type
Proclamation
f.
Hotel/Motel Grant Request - Park District - Holly Days
Board to consider a motion awarding a Hotel/Motel Grant in the amount of $5,000 to the Westmont Park District to assist in Holly Days.
Background of Subject Matter
This grant is awarded to the Park District to support the Holly Days community event, which attracts visitors to the Village.
Recommendation
The budget specifically identifies this grant. Unlike the general community grants, this is provided in advance of the event and is not subject to the reimbursement provisions of the general grants.
Type
Motion
Budgeted
Yes
Budgeted Explanation
Administration/Finance Committee unanimously recommended approval
g.
Hotel/Motel Grant Request - Park District - Haunted Forest
Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Haunted Forest activity.
Background of Subject Matter
The Haunted Forest event began in 2006. Last year the event had over a 1,000 participants, including visitors from 21 communities in addition to Westmont. The money will be used to allow more elaborate sets, better costumes and more realistic props.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $10,000. We will have an additional $10,000 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval
Type
Motion
Budgeted
Yes
h.
Hotel/Motel Grant Request - Park District - Concerts In The Park
Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Concerts in the Park events.
Background of Subject Matter
The Concerts in the Park events draw attendees from the community and neighboring towns. The Park District will use these funds to secure popular, more expensive bands, that could increase the attendance.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $10,000. We will have an additional $10,000 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval
Type
Motion
8.
Unfinished Business
9.
New Business
a.
Hotel/Motel Grant Request - Park District - Summer Musical
Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the performance of the Summer Musical.
Background of Subject Matter
The summer musical event traditionally offers 6 shows which average 350 people per show, with 40% of those individuals coming from neighboring communities.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $10,000. We will have an additional $10,000 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval.
Type
Motion
Budgeted
Yes
b.
Hotel/Motel Grant Request - Rotary Club - Calendar
Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Rotary Club for the Community Event Calendar.
Background of Subject Matter
This will promote events and activities of local government agencies, Chamber, WSEC, and service clubs to both residents and out of town visitors. The calendar will provide information on and photos from events to showcase Westmont and attract visitors.
Additional Background
If all grants on this agenda are approved, the Rotary Club will have been awarded a total of $2,500. We will have an additional $10,000 remaining in the Fiscal Year budget.
Recommendation
Administration/Finance Committee unanimously recommended approval.
Type
Motion
Budgeted
Yes
c.
Resolution For Improvement Under The Illinois Highway Code - Parkway Reconstruction Project
Board to consider an Illinois Department of Transportation Resolution for the Village's Parkway Reconstruction Project #19-00111-00-FP.
Background of Subject Matter
Request to appropriate the sum of $79,796 for Ph2 Design Engineering for the Parkway Reconstruction Project (MFT#19-00111-00-FP) from the Village's allotment of Motor Fuel Tax Funds.
Additional Background
Staff recommends approval of the resolution in the amount of $79,796.
Recommendation
Approve
Type
Resolution
Budgeted
Yes
d.
Engineering Agreement - Lincoln & Irving Parking Lot Project
Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering Group for Phase 1 and Phase 2 Design Engineering Services for the proposed Parking Lot Project at Lincoln and Irving Streets.
Background of Subject Matter
Request to approve the sum of $79,938 for Phase 1 & 2 Design Engineering Services for the proposed Parking Lot Project located at the southeast corner of Lincoln and Irving Streets.
Additional Background
Parking lot shall include underground stormwater management, landscape improvements, and other related work.
Recommendation
Staff recommends approval of the proposal in the amount of $79,938 for Phase 1 & Phase 2 Design Engineering Services.
Type
Ordinance
Budgeted
Yes
e.
Security Door - Village Hall
Board to consider an ordinance to approve a contract from E. Anthony, Inc. to furnish and install a security door at Village Hall.
Background of Subject Matter
Security door to be installed at the south corridor of Village Hall. The door will include transom and glass with the color to match existing doors.
Type
Ordinance
Budgeted
No
f.
Declare Items as Surplus Equipment
Board to consider an ordinance to declare miscellaneous Fire Department items as surplus property.
Background of Subject Matter
The property (as defined in the attachment) has outlived its useful life and is outdated, non-functioning, or is otherwise not economically maintainable. The equipment will be sold, donated, or scrapped as appropriate.
Additional Background
This property, upon being declared surplus and disposed of, will be removed from the Village's property inventory.
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.