LetterHead - Administration (Google) Village Board Meeting
 July 27, 2023
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held July 13, 2023.

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2023-07-13 Village Board Meeting Minutes (1).pdf
b.

Finance Ordinance

i.

Finance Ordinance #7

Total to be announced at the meeting. 

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 24200514

Westmont Chamber of Commerce and Tourism Bureau $30,000.00

Background of Subject Matter
Westmont AutoMile Group Dues FY24
Additional Background
This is a simultaneous payment, included in the finance ordinance.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 24200514.pdf
ii.

PO 24200551

PIZZO & ASSOCIATES, LTD $28,385.28

Background of Subject Matter
Jamestown East Basin Naturalization
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 24200551.pdf
iii.

PO #24200529, #24200530, #24200534

Public Safety Direct, Inc. $109,830.83

Background of Subject Matter
Labor and parts to upfit 6 new police squads (units 28,32,33,34,40,47) and one continued use vehicle (unit 44).
Additional Background
This is a simultaneous payment, included in the finance ordinance.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 24200534.pdf
  2. 24200529.pdf
  3. 24200530.pdf
d.

Total Of Purchase Orders And Finance Ordinance

To be announced at the meeting.

Background of Subject Matter
*
Additional Background
*
Type
Motion
8.

Unfinished Business

9.

New Business

a.

Fence Variance - 240 South Washington Street

Board to consider an ordinance approving a request from Amanda Szymski & Brandon Holl, regarding the property at 240 South Washington Street, for a Zoning Ordinance Variance to allow a six foot solid fence in a required side yard adjoining a street setback.

Background of Subject Matter
The petitioners are proposing to construct a six foot solid fence within a required side yard adjoining a street setback. The fence accommodates a visibility triangle at the alleyway to improve pedestrian and vehicular interaction and safety.
Additional Background
The request includes the following condition; "any plantings or objects placed within the southwest corner vision triangle adjacent to the alley shall not exceed twenty-four (24) inches in height" to ensure visibility at the alley is maintained.
Recommendation
At its meeting on July 12, 2023, the Planning and Zoning Commission unanimously recommended approval of this item with the attached condition.
Type
Ordinance
Documents:
  1. PZC 019-2023 240 S WASHINGTON ST APP AND SUPPORTING DOCS.pdf
  2. 2023-07-27 PZC 019-2023 BOARD MEMO - 240 S Washington St.pdf
b.

West Hills Community Church - Special Use Permit - 213 East 55th Street

Board to consider an ordinance approving a Special Use Permit request by West Hills Community Church, 213 East 55th Street, for an existing religious institution with outdoor recreation fields in the R-3 Single Family Detached Residence District.

Background of Subject Matter
The petitioner is requesting a Special Use Permit approval to secure and operate an existing religious institution and to permit the use of unused outdoor open space for onsite recreation fields with local soccer teams.
Additional Background
Initially proposed with temporary outdoor lighting for the fields, the request for lighting was withdrawn in response to concerns raised by neighboring residents. Other concerns resulted in the recommendation of special conditions for SUP approval.
Recommendation
At its meeting on July 12, 2023, the Planning and Zoning Commission recommended unanimous approval of this item with several conditions attached, as referenced in the Board Memo.
Type
Ordinance
Documents:
  1. 2023-07-27 PZC 018-2023 BOARD MEMO - 213 E 55TH ST.pdf
  2. PZC 018-2023 213 E 55TH ST APP AND SUPPORTING DOCS.pdf
  3. Letter from West Hills Community Church 7-21-23.pdf
c.

Award of Bid Proposal - Residential Alley 12N Reconstruction

Board to consider an ordinance approving the bid and awarding the construction contract to Chicagoland Paving Contractors, Inc. for the Residential Alley 12N Reconstruction project.  

Background of Subject Matter
The Village accepted bid proposals from three contractors for the project. The low bidder was Chicagoland Paving Contractors, Inc. with a low bid of $950,000.00. The low bid was approximately 7.7% lower than the Engineer's Estimate of $1,029,075.00.
Additional Background
This project includes the reconstruction of Residential Alley 12N, from Naperville Rd to Burlington Ave, between Park and Williams. The alley will be reconstructed with asphalt pavement, concrete edge restraint, storm sewer and associated restoration.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
Documents:
  1. Res Alley 12N Bid Evaluation.pdf
  2. Res Alley 12N Bid Tabulation.pdf
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.