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Village Board Meeting
July 19, 2018
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Public Hearing
a.
FY 2018-19 Appropriations Ordinance Public Hearing
Board to conduct a public hearing for the Fiscal Year 2018-2019 Appropriations Ordinance.
Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Discussion Only
7.
Items to Be Removed From Consent Agenda
8.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held July 5, 2018.  
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #6
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11045022
Mr Duct, Inc $23,359.00
Background of Subject Matter
Duct cleaning in various village buildings
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11045022.pdf
ii.
PO 11045029
Doors By Russ $24,000.00
Background of Subject Matter
Replace fire bay doors
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
The specific item is slightly more than anticipated, but other funds within the same account are available.
Documents:
  1. PO 11045029.pdf
iii.
Total of Purchase Orders
$ 47,359.00
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
9.
Unfinished Business
a.
5802 and 5806 Western Avenue, Clarendon Hills-Involuntary Annexation
Board to consider an ordinance approving a request from the Village of Westmont to involuntary annex the subject lots into the Village of Westmont.
Background of Subject Matter
These lots are located in unincorporated DuPage County & surrounded by incorporated lots. Westmont would provide Village services once annexed, & the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
10.
New Business
a.
660 Blackhawk Drive - Westmont Park District - Natatorium
Board to consider an ordinance approving the site and landscaping plans for 660 Blackhawk Drive from the Westmont Park District and FMC Aquatic Opportunities  for a natatorium in the M Manufacturing District.
Background of Subject Matter
Approval will permit the construction of a 60,000 square foot olympic-sized indoor aquatic center with 297 parking spaces, underground detention facilities and required landscape improvements.
Additional Background
The operator will still present a traffic and parking plan to the Village Board in advance of large - scale swim meets.
Recommendation
Planning and Zoning Commission made a unanimous positive recommendation on 7/11/18.
Type
Ordinance
b.
63 & Cass Redevelopment - Bradford Westmont 4 LLC
Board to consider ordinances approving the following requests from Bradford Westmont 4 LLC, Sidcor Westmont Assoc LP, IM Properties IL 11, and Bradford IM Westmont Venture LLC related to the zoning and development of the shopping center generally located at the northwest corner of South Cass Avenue and West 63rd Street, Westmont:
  1. Text Amendment request to amend Appendix A, Section 7.07 of the Westmont Zoning Code to add Fitness Centers/Health Clubs and General Retail as permitted uses in the C-1 Commercial Business District.
  2. Map Amendment request to rezone from C-1 Commercial Business District to a Planned Development Overlay District in the underlying C-1 Commercial Business District. 
  3. Special Use Permit request to operate restaurants with an associated drive-in on outlots 1A, 1B and 2 in the C-1 Commercial Business District.
  4. Special Use Permit request to operate an indoor theater in the C-1 Commercial Business District.
  5. Zoning Code Variance request to allow parking in the front yard setback in C-1 Commercial Business District.
  6. Zoning Code Variance request to increase the maximum size of ground signs permitted in the C-1 Commercial Business District (proposed Lots 1A and 1B). 
  7. Zoning Code Variance request to increase the maximum number of wall signs permitted in the C-1 Commercial Business District (proposed Lot 5). 
  8. Preliminary Plat of Subdivision
  9. Site and Landscaping Plan approval
  10. Planned Development Agreement
Background of Subject Matter
The project includes redevelopment of the existing shopping center, the construction of a 36,000 sf theater, a 47,000 sf LA Fitness as anchors, & multiple outlots to include a Raising Cane’s casual eatery/drive-thru & two retail buildings.
Additional Background
Planning and Zoning Commission made a unanimous positive recommendation on 7/11/18, subject to addressing additional site improvements discussed in the public hearing.
Recommendation
Revised plans & narrative have been submitted to staff satisfaction. The final Board approvals will permit the revisions as required by the PZC.
Type
Ordinance
c.
Tax Increment Financing Agreements
Board to consider an ordinance authorizing the following tax increment financing (TIF) agreements with Bradford Westmont 4 LLC and Bradford IM Westmont Venture LLC, related to the redevelopment of the NW corner of 63rd Street and Cass Avenue, Westmont:
  • A. Economic Development Agreement
  • B. Incremental Tax Rebate Agreement
Background of Subject Matter
Due to certain extraordinary costs for the developer to redevelop the property, the Village has offered to reimburse certain developer's costs & provide stormwater assistance. These agreements memorialize the Village's obligations to reimburse expenses.
Additional Background
Economic incentives are authorized by the State TIF statute & are used to lure large developments to a TIF District. The reimbursement payments will be made from real estate tax increment generated from the property & tax revenues from the development.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
d.
Award Of Bid Proposal - 2018 North Warwick 400Blk Stormwater Improvement Project
Board to consider an ordinance accepting the bid proposal from Austin Tyler Construction for the Village’s 2018 North Warwick 400 Block Stormwater Improvement Project, and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 9 contractors for the 2018 North Warwick 400Blk Stormwater Improvement Project. The low bidder is Austin Tyler Construction with a low bid of $956,832.66 (approx 9% below the Engineer’s Estimate of $1,047,535.00).
Recommendation
Award Austin Tyler Construction's bid of $956,832.66.
Type
Ordinance
Budgeted
Yes
e.
Engineering Agreement - 2018 North Warwick 400Blk Stormwater Improvement Project
Board to consider an ordinance authorizing an engineering agreement with Christopher Burke Engineering for Ph3 Construction Inspection Engineering and Material Testing Services on the 2018 North Warwick 400Blk Stormwater Improvement Project.
Background of Subject Matter
Request to approve the sum of $126,272 for Ph3 Construction Inspection Engineering and Material Testing Services for the Village’s 2018 North Warwick 400Blk Stormwater Improvement Project.
Additional Background
Staff recommends approval of the proposal in the amount of $126,272 for Ph3 Construction Inspection Engineering and Material Testing Services.
Type
Ordinance
Budgeted
Yes
f.
Award Of Bid Proposal - 2018 Roslyn - West End - Burlington Storm Sewer Project
Board to consider an ordinance accepting the bid proposal from John Neri Construction for the Village’s 2018 Roslyn, West End, Burlington Storm Sewer Project, and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 4 contractors for the 2018 Roslyn, West End, Burlington Storm Sewer Project. The low bidder is John Neri Construction with a low bid of $738,498.00 (approx 4% below the Engineer’s Estimate of $765,545.00).
Recommendation
Award John Neri Construction's bid of $738,498.00.
Type
Ordinance
Budgeted
Yes
g.
Engineering Agreement - 2018 Roslyn - West End - Burlington Storm Sewer Project
Board to consider an ordinance authorizing an engineering agreement with Engineering Solutions Team for Ph3 Construction Inspection Engineering and Material Testing Services on the 2018 Roslyn, West End, Burlington Storm Sewer Project.
Background of Subject Matter
Request to approve the sum of $119,920 for Ph3 Construction Inspection Engineering and Material Testing Services for the Village’s 2018 Roslyn, West End, Burlington Storm Sewer Project.
Recommendation
Staff recommends approval of the proposal in the amount of $119,920 for Ph3 Construction Inspection Engineering and Material Testing Services.
Type
Ordinance
Budgeted
Yes
h.
Sale of Real Estate
Board to consider an ordinance approving a real estate contract for the sale of 1 W. Quincy Street, Westmont by the Village. 
Background of Subject Matter
The Village has negotiated a real estate contract to sell Village-owned property to Holladay Properties LLC to be incorporated into a 5-story mixed use development with 94 residential apartment units. The sales price equals the appraised value.
Additional Background
The ordinance approves the contract and authorizes the Village Manager and Village Attorney to take the necessary steps to close the transaction. The sale is contingent upon the developer obtaining zoning and other approvals for this development.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
i.
FY 2018-19 Appropriations Ordinance
Board to consider an ordinance adopting the Fiscal Year 2018-2019 Appropriations Ordinance.
Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Ordinance
11.
Miscellaneous
12.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.