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Village Board Meeting
July 16, 2020
6:00 p.m.

Note:  This meeting will be a blended meeting held remotely and with in person attendance to allow for social distancing requirements.  For remote attendance, the meeting will be streaming live on the Village's youtube channel: https://www.youtube.com/VillageofWestmont  A remote Open Forum is available for the community to participate in the meeting remotely if so desired, by submitting comments / questions by filling out the online public comment form by visiting https://westmont.illinois.gov/meetinginfo or by calling (630) 981-6195.  If you are calling in a comment please do so 2 hours prior to the meeting time.  If there are questions on how to submit a form please email clerk@westmont.il.gov

1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment, both in person and remote, is subject to the public comment rules and procedures adopted by the Village.

Citizens choosing to participate remotely can submit public comments by filling out an online form or by phone call.  
  • The Online Public Comment Form can be found by visiting HTTPS://WESTMONT.ILLINOIS.GOV/MEETINGINFO.  A link to the form will be found here.  
  • By phone: Call 630-981-6195 and leave your full name, address, and comment.  Comments made by phone must be submitted 2 hours prior to the Village Board Meeting.  
  • If there are any questions on how to make public comments, email clerk@westmont.il.gov
Background of Subject Matter
*
Type
Discussion Only
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees     
Background of Subject Matter
*
Type
Discussion Only
6.

Public Hearing

a.

FY 2020-21 Appropriations Ordinance Public Hearing

Board to conduct a public hearing for the Fiscal Year 2020-2021 Appropriations Ordinance.
Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Discussion Only
Budgeted
Yes
7.

Items to Be Removed From Consent Agenda

8.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held June 29, 2020.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance #5

Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
9.

Unfinished Business

10.

New Business

a.

FY 2020-21 Appropriations Ordinance

Board to consider an ordinance adopting the Fiscal Year 2020-2021 Appropriations Ordinance.
Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Ordinance
Budgeted
Yes
b.

Nature’s Best Parking Lot - 260 N Linden Avenue

Board to consider an ordinance granting the following approvals for a proposed surface parking lot at 260 North Linden Avenue in the R-3 Zoning District:
  1. a special use permit

  2. a variance to allow the parking lot to encroach into the required front yard setback

  3. a waiver from parking stall minimum dimension requirements

Background of Subject Matter
Nature’s Best considers this an opportunity to improve their parking accommodations for their customers. The special use is required per Zoning Code Section 6.02(B)(13)(b). The variance is from Zoning Code Section 6.04(F)(1)(a).
Additional Background
The proposed parking stalls are smaller than Village standards and so they require a waiver from Chapter 22, Article V, Division 7, Section 22-493. The parking stalls will be primarily for employees, and therefore are for 'long term' parking.
Recommendation
The Planning and Zoning Commission voted unanimously to recommend approval at the meeting of July 8, 2020.
Type
Ordinance
c.

Preliminary Plat of Subdivision - 700 Oakmont Lane

Board to consider an ordinance to approve a preliminary plat of subdivision for property located at 700 Oakmont Lane.
Background of Subject Matter
Ryan Companies requests consideration of a subdivision plat to create lot lines around two buildings on one approximately 12-acre lot having one address of 700 Oakmont Lane. The parent lot has frontage on two sides, Pasquinelli Drive and Oakmont Lane.
Additional Background
The lot is proposed to be split in half from north to south. The easterly lot will contain one building that is currently under redevelopment, with a stormwater pond, and the westerly lot will contain JLL and other offices, as well as the parking lots.
Recommendation
The Planning and Zoning Commission voted to recommend approval at the meeting of July 8, 2020.
Type
Ordinance
d.

Food and Beverage Retail Stores Text Amendment

Board to consider an ordinance to amend the Zoning Code to allow food and beverage retail stores in the O/R Office Research Districts.
Background of Subject Matter
The owner of 700 Oakmont Lane has proposed installing a deli with a commercial kitchen in the first-floor lobby of this building, to serve the office workers within the building.
Additional Background
The Village’s zoning ordinance is silent regarding such accessory restaurant or deli uses. Therefore, the Zoning Code would indicate that these uses are currently not allowed, either as permitted or special uses.
Recommendation
The Planning and Zoning Commission voted approval at the Public Hearing of July 8, 2020.
Type
Ordinance
e.

Andy Frain Services - Amendment to Service Agreement

Board to consider an ordinance approving a second amendment to the service agreement with Andy Frain Services, Inc. for crossing guard services.
Background of Subject Matter
This amendment extends the July 1, 2015 agreement, and the first amendment to services, through June 30, 2023.
Recommendation
Approval
Type
Ordinance
f.

Intergovernmental Agreement - DuPage County

Board to consider an ordinance approving an intergovernmental agreement for participation in DuPage County Local Government COVID-19 Reimbursement program. 
Background of Subject Matter
The CARES Act funds are assigned to DuPage County by the federal government. DuPage County will disburse funds to municipalities via a municipal reimbursement program for expenses related to the COVID- 19 public health emergency.
Type
Ordinance
11.

Miscellaneous

12.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.