Village Board LetterHead - 100th Anniversary
Village Board Meeting
 July 14, 2022
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Public Hearing

a.

FY 2022-23 Appropriations Ordinance Public Hearing

Board to conduct a public hearing for the Fiscal Year 2021-2022 Appropriations Ordinance.

Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Discussion Only
Budgeted
Yes
7.

Items to Be Removed From Consent Agenda

8.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held June 30, 2022.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2022-06-30 Village Board Meeting Minutes.pdf
b.

Finance Ordinance

i.

Finance Ordinance #6

Total to be announced at the meeting.  

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 23200541

V3 Construction Group, Ltd $657,500.00

Background of Subject Matter
61st St. & Cumnor Rd. Basin Improvements Construction
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200541.pdf
ii.

PO 23200542

West Town Mechanical $197,912.00

Background of Subject Matter
Rooftop HVAC Unit - PD
Type
Purchase Order
Budgeted
Other
Documents:
  1. 23200542.pdf
iii.

PO 23200543

Westmont Chamber of Commerce and Tourism Bureau $30,000.00

Background of Subject Matter
Westmont Automile
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200543.pdf
iv.

Total of Purchase Orders

$ 885,412.00

Background of Subject Matter
*
Type
Purchase Order
d.

Total of Purchase Order and Finance Ordinance

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
e.

Community Events

i.

TW Craft Beer Fest

Board to consider approving an ordinance for the following requests from the TW Group, Inc.:

  1. Amplified Sound Permit
  2. Tent Permit Fee Waiver
  3. Food Truck Permit Waiver
  4. Water hook-up fee waiver
  5. Liquor license fee waiver
Background of Subject Matter
This is a charity fundraiser event that is scheduled to take place at Ty Warner Park as in previous years. The benefiting charities will be People's Resource Center and Hinsdale Wellness House for Living with Cancer.
Type
Ordinance
Documents:
  1. Community Event Permit App- 2022 (1).pdf
  2. TW Group - Site Plan.pdf
9.

Unfinished Business

10.

New Business

a.

Police Pension Board of Trustees Appointment

Board to consider a motion approving Mayor Gunter's appointment of Mr. John Saksa as a Trustee of the Westmont Police Pension Board.

Background of Subject Matter
This appointment is a two year term.
Type
Motion
b.

FY 2022-23 Appropriations Ordinance

Board to consider an ordinance adopting the Fiscal Year 2022-2023 Appropriations Ordinance.

Background of Subject Matter
In accordance with state statute, the Village must adopt an appropriation ordinance during the first quarter of the fiscal year. The appropriation ordinance is the legal limit of the maximum amount that can be spent if sufficient funds are available.
Additional Background
The appropriation ordinance should exceed the expected amount to be spent. The budget is the financial plan of what the Village intends to spend; this appropriation ordinance is the legal limit that can possibly be spent if changes are necessary.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2023 Appropriation Ordinance (FY 2022-23).pdf
c.

B1 Permit - Dr. Annie Ubatuba At 100 South Cass Avenue - Elevations

Board to consider an ordinance approving an amended B-1 Development Permit for Dr. Annie Ubatuba, DVM, to renovate the exterior of the building located at 100 South Cass Avenue.

Background of Subject Matter
On November 4, 2021, the Board approved a Special Use Permit, Variance, and B-1 Development Permit for an animal clinic at 100 South Cass Avenue. Currently undergoing interior renovations, the petitioner now proposes facade improvements to the exterior.
Additional Background
The mansard roof will be removed, and brick elevations restored with new storefronts/windows. Design is consistent with the Downtown Design Guidelines. Building enhancements may be approved in accordance with 7.02(F)(2) and (3) through a B1 Permit.
Type
Ordinance
Documents:
  1. 100 S CASS B1 APP AND SUPPORTING DOCS.pdf
d.

Reduction in available Class 2 Liquor Licenses

Board to consider an ordinance reducing the number of available Class 2 Liquor Licenses by one (1) due to the forfeiture of a Class 2 Liquor License by Moskva Caffe LLC., 13 N. Cass Avenue. 

Background of Subject Matter
Moskva Caffe LLC., 13 N. Cass Ave, ceased to do business including sale and service of alcohol. They forfeited the local and State liquor license as a result.
Additional Background
The Board is asked to reduce the number of available Class 2 liquor licenses by one due to the closure of Moskva Caffe LLC., 13 N. Cass Avenue.
Recommendation
Approve
Type
Ordinance
e.

Award of Bid Proposal - 2022 61st Street and Cumnor Road Basin Improvements

Board to consider an ordinance awarding the bid proposal from V3 Construction Group for the 2022 61st Street and Cumnor Road Basin Improvements and authorizing a contract consistent with the bid documents.  

Background of Subject Matter
The Village accepted bid proposals from 6 contractors for the 2022 61st street and Cumnor Road Basin Project. The Low bidder was V3 Construction with a low bid of $657,500.00 ( approx 15% below Engineer's Estimate of $782,000.00).
Additional Background
The Village received a grant for DuPage County Storm water management for $134,211 which equates to about 25% of the project.
Recommendation
Staff recommends awarding the bid of $657,500.00 to V3 Construction.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Bid Recommendation Letter (2).pdf
f.

Resolution For Maintenance Under The Illinois Highway Code

Board to consider an Illinois Department of Transportation Resolution for the Village's 2022 MFT Resurfacing project #BLR 14220_2022.

Background of Subject Matter
Request to appropriate the sum of $ 1,800,000 for the 2022 MFT Resurfacing Project (MFT#BLR 14220_2022) from the Village's allotment of Motor Fuel Tax Funds
Recommendation
Staff Recommends approval of the resolution in the amount of $1,800,000 for the 2022 MFT resurfacing project(MFT#BLR 14220_2022) from the Village's allotment of Motor Fuel Tax Funds.
Type
Resolution
Budgeted
Yes
g.

Award of Bid Proposal - 2022 MFT Resurfacing Project

Board to consider an ordinance awarding the bid proposal from Schroeder Asphalt Service, Inc. for the Village's 2022 MFT Resurfacing Project (MFT#BLR 14220_2022) and authorizing a contract consistent with the bid documents.

Background of Subject Matter
The Village accepted bid proposals from 5 contractors for the 2022 MFT Resurfacing Project. The low bidder is Schroeder Asphalt Services, Inc. with a total bid of $1,671,981.18. This is below the Engineer's Cost Estimate of $1,801,255.50.
Recommendation
Staff recommends awarding the contract to Schroeder Asphalt Services, Inc. with a bid of $1,671,981.18.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2022 MFT Resurfacing - Bid Recommendation Letter.pdf
h.

Agreement with Flock Group, Inc.

Board to consider an ordinance approving an agreement with Flock Group, Inc. to use its license plate detection technology and related services.

Background of Subject Matter
This agreement allows the Police Department to purchase and install 8 cameras and related technology for the purpose of capturing video and audio footage and images of suspect vehicles for law enforcement purposes.
Recommendation
Approve
Type
Ordinance
Documents:
  1. Westmont Flock Group Agreement Village Edits 6 28 22.docx.pdf
i.

Amend Sections 78-219 and 78-226 of the Code of Ordinances

Board to consider an ordinance amending Sections 78-219 and 78-226 of the Westmont Municipal Code to amend the list of stop intersections and yield intersections in the Village.  


Background of Subject Matter
This amendment will authorize the Village to replace the yield signs with stop signs where, Linden, Warwick, and Wilmette intersect with Burlington Avenue.
Type
Ordinance
j.

Water Rate Text Amendment

Board to consider an ordinance approving a text amendment to Chapter 82, Article IV, Division 2 of the Westmont Code of Ordinances.

Background of Subject Matter
This change would allow water rates to change administratively by passing through increases in rates from our supplier and providing for a 2.5% inflationary increase for Village distribution costs. Out-of-town rates will be 150% of in-town rates.
Additional Background
Our supplier announced a $0.21 per 1,000 gallons increase. The Village's previous plan called for specific infrastructure increases followed by inflationary increases, but other revenues let us skip the infrastructure increases.
Type
Ordinance
11.

Miscellaneous

12.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.