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Village Board Meeting
July 5, 2018
6:00 p.m.
Amended Agenda
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  1. Mayor 
  2. Clerk
  3. Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held June 21, 2018.
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #5
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11044923
Bradford Westmont LLC $290,000.00
Background of Subject Matter
Developer Note Payment
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044923.pdf
ii.
PO 11044972
Baxter & Woodman $49,000.00
Background of Subject Matter
Burr Oak Water Main Design - Phase 2 Engineering
Additional Background
The contract was approved by the Village Board at the 6/21/2018 meeting.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044972.pdf
iii.
PO 11044973
ESI Consultants LTD $69,700.00
Background of Subject Matter
Gateway Corridor Beautification Design - Phase 2 Engineering
Additional Background
The contract was approved by the Village Board at the 6/21/2018 meeting.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044973.pdf
iv.
Total of Purchase Orders
$ 408,700.00
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.
Hotel/Motel Grant Request - Westmont Lions - Red, White, & BBQ
Board to consider a motion awarding a Hotel/Motel Grant request in the amount of $2,500 to the Westmont Lions for the FY 2018 Red, White, & BBQ event.
Background of Subject Matter
The Memorial Day Red, White, & BBQ is an annual competition which draws judges and competitors from across the nation. It is estimated that the event brings over 20,000 people to our community.
Additional Background
The Westmont Lions Club is requesting Hotel/Motel Grants to assist in the annual Red, White, and BBQ event, which they have received in the past. As in prior years, the funds are to support additional marketing beyond what they can do without the grant.
Type
Motion
Budgeted
Yes
Budgeted Explanation
If this grant is approved, we will have an additional $5,000 (2 grants) that can be committed by October 2018, and an additional $10,000 (4 grants) that can be committed between November 2018 and April 2019, for a total of $15,000 remaining.
8.
Unfinished Business
9.
New Business
a.
Increase in available Class 23 liquor licenses
Board to consider an ordinance increasing the number of available Class 23 liquor licenses by one (1) for Woodgrain Neapolitan Pizzeria, 19 West Ogden Avenue.
Background of Subject Matter
Woodgrain Neapolitan Pizzeria submitted an application for a Class 23 liquor license which allows them to apply for a video gaming license with the Illinois Gaming Board.
Additional Background
Woodgrain Pizzeria wishes to provide video gaming as an amenity to customers. Their main business will continue to be that of a restaurant. A Class 23 license is needed before a business can seek a video gaming license from the Illinois Gaming Board.
Recommendation
Board must determine to increase the number of Class 23 liquor licenses by one (1) if desired. The number of Class 23 licenses is capped as previously discussed by the Board. Woodgrain Pizzeria is eligible to apply for and receive a Class 23 license.
Type
Ordinance
b.
Award Of Bid Proposal - 2018 FDHQ Stormwater Regional Detention Project
Board to consider an ordinance accepting the bid proposal from Copenhaver Construction for the Village’s 2018 FDHQ Stormwater Regional Detention Project, and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 7 contractors for the 2018 FDHQ Stormwater Regional Detention Project. The low bidder is Copenhaver Construction with a low bid of $1,872,981.08 (approx 11% below the Engineer’s Estimate of $2,096,216.82).
Recommendation
Award Copenhaver's bid of $1,872,981.08.
Type
Ordinance
c.
Engineering Agreement - 2018 FDHQ Stormwater Regional Detention Project
Board to consider an ordinance authorizing an engineering agreement with ESI Consultants for Ph3 Construction Inspection Engineering and Material Testing Services on the 2018 FDHQ Stormwater Regional Detention Project.
Background of Subject Matter
Request to approve the sum of $159,950 for Ph3 Construction Inspection Engineering and Material Testing Services for the Village’s 2018 FDHQ Stormwater Regional Detention Project.
Recommendation
Staff recommends approval of the proposal in the amount of $159,950 for Ph3 Construction Inspection Engineering and Material Testing Services.
Type
Ordinance
Budgeted
Yes
d.
Engineering Agreement - 2018 MFT Street Resurfacing Project
Board to consider an ordinance authorizing an engineering agreement with ESI Consultants for Ph2 Engineering Design Services and Ph3 Construction Inspection Engineering and Material Testing Services on the 2018 Street Resurfacing Project.
Background of Subject Matter
The 2018 MFT Street Resurfacing Project proposes to resurface approximately 2 miles of roadway along with other related work.
Additional Background
Request to approve the sum of $26,150 for both Ph2 Design Engineering and Ph3 Construction Inspection Engineering and Material Testing Services for the Village’s 2018 MFT Street Resurfacing Project.
Recommendation
Staff recommends approving the proposal in the amount of $26,150 for Ph2 Design, Ph3 Construction Inspection, and Material Testing and Inspection Services for the 2018 MFT Street Resurfacing Project.
Type
Ordinance
Budgeted
Yes
e.
Agreement with the Westmont Special Events Corporation
Board to consider an ordinance approving an agreement with the Westmont Special Events Corporation for approval procedures for special event permits.
Background of Subject Matter
The Village Board must approve permits for special events on public property. This agreement authorizes WSEC to first review and make a recommendation for such events.
Type
Ordinance
f.
Intergovernmental Agreement with the Westmont Park District
Board to consider an ordinance approving an intergovernmental agreement with the Westmont Park District for design, construction, and maintenance of certain stormwater improvements.
Background of Subject Matter
The Village of Westmont and the Westmont Park District will work towards stormwater improvements at 660 Blackhawk Drive and for stormwater facility and park conveyance at Warwick and Traube.
Type
Ordinance
g.
DuPage County Natural Hazards Mitigation Plan
Board to consider a resolution to adopt the DuPage County Natural Hazards Mitigation Plan for 2018 as an official plan of the Village of Westmont.
Background of Subject Matter
The DuPage County Natural Hazards Mitigation Plan identifies a series of action items & recommendations to protect people, reduce damage from natural hazards such as floods, severe winter and summer storms, tornadoes, extreme heat etc.
Recommendation
Approve
Type
Resolution
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.