Village Board LetterHead - 100th Anniversary
Village Board Meeting
July 1, 2021
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Motion
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider a motion approving the minutes of the Village Board meeting held June 17, 2021.

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance #5

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 22200095

Commonwealth Edison Company $30,000.00

Background of Subject Matter
Electricity for Public Works Facility
Additional Background
This replaces the PO of the same number approved by the Board at the 5/20/2021 Board meeting to pay Constellation New Energy.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200095.pdf
ii.

PO 22200349

Sewer Equipment of Illinois $432,541.00

Background of Subject Matter
Purchase of Vactor to assist with sewer work.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Per the budget this equipment replaces a street sweeper and the cost difference between the sweeper and this vactor is covered by a transfer from the stormwater infrastructure fund.
Documents:
  1. 22200349.pdf
iii.

PO 22200350

Core & Main LP $170,773.00

Background of Subject Matter
Fixed-based antennas for water meter reading
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200350.pdf
iv.

PO 22200351

NCR Payment Solutions Corporation $72,000.00

Background of Subject Matter
Annual credit card processing fees on our current utility billing system.
Additional Background
This is an annual estimate and payments will be made as service is performed. The first payment is included in the finance ordinance which will be approved simultaneously with this purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200351.pdf
v.

PO 22200384

Truck Country of Illinois $163,512.00

Background of Subject Matter
Replacement of 5-ton dump truck
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200384.pdf
vi.

PO 22200385

Currie Motors $86,888.00

Background of Subject Matter
Replacement of 1 Ton dump truck (Unit 116)
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200385.pdf
vii.

PO 22200386

Sikich LLP $38,407.00

Background of Subject Matter
Annual Audit Services
Additional Background
This is a total annual cost and payments will be made as service is performed. The first payment is included in the finance ordinance which will be approved simultaneously with this purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200386.pdf
viii.

Total of Purchase Orders

$994,121.00

Background of Subject Matter
*
Type
Motion
d.

Total Of Purchase Orders And Finance Ordinance

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
8.

Unfinished Business

9.

New Business

a.

Westmont Community School District 201 Sign Requests

Board to consider an ordinance granting the following requests from Westmont  Community School District 201 for an electronic message board sign at the Westmont Middle School located at 944 Oakwood Drive: 

  1. Zoning Ordinance special use permit to replace an existing monument sign with an electronic message board sign in the R-3 Single-Family Detached Residence District.  
  2. Zoning Ordinance variance to allow the electronic message board component of the sign to include moving video images/animation.
Background of Subject Matter
A Special Use Permit is required to add an electronic message board to a monument sign for an educational facility in a residential district.
Additional Background
A Variance is required to allow moving video images and animation, since the Village's sign regulations prohibit such moving images on electronic signs.
Recommendation
The Planning and Zoning Commission voted to approve this item, with two stipulations: to add additional landscaped screening and to apply parking lot regulations that require light rays to remain within the confines of the lot.
Type
Ordinance
b.

Increase in Available Class 2 Liquor Licenses

Board to consider an ordinance increasing the number of available Class 2 liquor licenses by one (1) for TQLA Westmont LLC d/b/a TQLA Kitchen and Cantina at 19 W. Ogden Avenue Westmont, IL. 

Background of Subject Matter
TQLA Westmont d/b/a/ TQLA Kitchen and Cantina submitted an application for a Class 2 liquor license at 19 W. Ogden Avenue. A background review of the three owners indicates they are eligible to receive a liquor license.
Additional Background
The board is asked to increase the number of available Class 2 liquor licenses by one to allow the Liquor Commissioner the ability to issue a license to TQLA Westmont LLC if he chooses to do so.
Recommendation
approval
Type
Ordinance
c.

Award of Bid Proposal - 2021 Lincoln Municipal Parking Lot Project

Board to consider an ordinance accepting the bid proposal from Chicagoland Paving for the Village's 2021 Lincoln Municipal Parking Lot Project, and authorizing a contract consistent with the bid documents.

Background of Subject Matter
The Village accepted bid proposals from 9 contractors for the 2021 Lincoln Municipal Parking Lot Project. The low bidder is Chicagoland Paving with a low bid of $1,040,000.00 (approximately 5% below Engineer's Estimate of $1,100,086.00).
Recommendation
Staff recommends to award Chicagoland Paving's bid of $1,040,000.00
Type
Ordinance
Budgeted
Yes
d.

Travel Expense Approval

Board to consider a motion to waive FY 2021-22 expense reimbursement limit of $3,000 to authorize an overage not to exceed $1,000.

Background of Subject Matter
The State requires authorization of any travel related expenses above the standard Board approved amount of $3000 be approved by the Village Board. Chief Gunther's annual expense for travel and lodging for FBINAA and IACP is expected to be about $3,420.
Type
Motion
Budgeted
Yes
e.

Amend Sec.54-32 Of The Code Of Ordinances

Board to consider an ordinance to amend Sec.54-32. of the Westmont Code of Ordinances to increase the number of sergeants by one to total nine.

Background of Subject Matter
The increase would strengthen the departments supervision and training capabilities which is needed with the addition of new officers and 75% of the patrol division having less than 5 years of experience.
Type
Ordinance
f.

Zoning Map Amendment at 2-44 Plaza Drive

Board to consider an ordinance approving a Zoning Ordinance map amendment to rezone one-half of split-zoned property located at 2-44 Plaza Drive, Westmont from the Office/Research District to the Manufacturing District.

Background of Subject Matter
This single property currently has 2 zoning designations. It needs to be rezoned so that it has only one zoning designation.
Recommendation
At its meeting on June 9, 2021, the Planning and Zoning Commission unanimously recommended approval of this item. No public comments were received regarding this item.
Type
Ordinance
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.