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Village Board Meeting
June 21, 2018
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor 
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held June 7, 2018.
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #4
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11044801
Stryker Medical $21,041.16
Background of Subject Matter
Power Cot for Ambulance
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044801.pdf
ii.
PO 11044841
Village of Addison $629,014.02
Background of Subject Matter
Total Annual Cost of Dispatch Services
Additional Background
The amounts will be paid out as invoiced. The first payment of $104,835.67 is in included in the finance ordinance and will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044841.pdf
iii.
PO 11044824
DUMEG $20,800.00
Background of Subject Matter
Annual Contribution
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044824.pdf
iv.
PO 11044815
Layne-Western $77,828.00
Background of Subject Matter
Well 13 Abandonment
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044815.pdf
v.
PO 11044839
DuPage Mayors & Managers Conference $25,436.70
Background of Subject Matter
Annual Dues
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044839.pdf
vi.
PO 11044875
Westmont Chamber of Commerce & Tourism Bureau $24,000.00
Background of Subject Matter
Annual Automile Membership
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044875.pdf
vii.
PO 11044881
Westmont Chamber of Commerce & Tourism Bureau $42,000.00
Background of Subject Matter
Chamber Tourism Services - Total Annual Cost
Additional Background
This is paid out in installments as invoiced
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044881.pdf
viii.
PO 11044872
Westmont Chamber of Commerce & Tourism Bureau $88,585.00
Background of Subject Matter
Economic Development Partnership - Not to Exceed for FY 2019
Additional Background
This is paid out in installments as invoiced
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044872.pdf
ix.
Total of Purchase Orders
$ 928,704.88
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Community Events
a.
Angel Haven Foundation Fundraiser
Board to consider an ordinance approving the following requests from Angel Haven Foundation, a not-for-profit corporation, for their annual fundraising
yard sale:
  1. Approval of a 4-day yard sale at 213 E 55th Street, June 21-24, 2018, from 9:00 a.m. until 6:00 p.m.
  2. Waiver of tent permit fees for this yard sale
  3. Waiver of Village’s Loan-a-Truck program fees
Background of Subject Matter
This is an annual event and has been approved for many years. There are no changes to this year's request.
Recommendation
Approve
Type
Ordinance
9.
Unfinished Business
a.
308 61st St., Downers Grove - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of Westmont to involuntary annex the subject lot into the Village of Westmont.
Background of Subject Matter
This lot is located in unincorporated DuPage County & is surrounded by incorporated lots. Westmont would provide Village services once annexed, & the lot would be zoned immediately to R1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
b.
523-547 W 63rd St, Willowbrook - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of
Westmont to involuntary annex the subject lots into the Village of Westmont.
Background of Subject Matter
These lots are located in unincorporated DuPage County and surrounded by incorporated lots. Westmont would provide Village services once annexed, and the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
c.
527 W 64th St, Willowbrook - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of
Westmont to involuntary annex the subject lot into the Village of Westmont.
Background of Subject Matter
This lot is located in unincorporated DuPage County and surrounded by incorporated lots. Westmont would provide Village services once annexed, and the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
d.
6003, 6023, 6027, 6033 S Richmond And 416 W 61st St, Willowbrook - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of
Westmont to involuntary annex the subject lots into the Village of Westmont.
Background of Subject Matter
These lots are located in unincorporated DuPage County & surrounded by incorporated lots. Westmont would provide Village services once annexed, & the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
e.
5802 And 5806 Western Avenue, Clarendon Hills - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of
Westmont to involuntary annex the subject lots into the Village of Westmont.
Background of Subject Matter
These lots are located in unincorporated DuPage County & surrounded by incorporated lots. Westmont would provide Village services once annexed, & the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
f.
5829 And 5861 Western Ave, Clarendon Hills - Involuntary Annexation
Board to consider an ordinance approving a request from the Village of Westmont to involuntary annex the subject lots into the Village of Westmont.
Background of Subject Matter
These lots are located in unincorporated DuPage County & surrounded by incorporated lots. Westmont would provide Village services once annexed, & the lot would be zoned immediately to R-1 upon annexation.
Additional Background
In the future, the Village may request to rezone to a more appropriate zoning designation.
Type
Ordinance
10.
New Business
a.
Reconsideration of Expired Variations - Cass Avenue Townhomes
Board to consider an ordinance to extend the previously-granted variance approvals for an additional one (1) year for this townhouse development, retroactive to June 2017.
Background of Subject Matter
The Village Board previously approved an extension of the previously-granted variances for this development. Variances of this type expire within 1 year if not exercised.The property owner has sought at least 2 previous extensions from the Village Board.
Additional Background
A new developer is interested in taking over this project. However, the proposed elevations differ from the previous approval.
Type
Ordinance
b.
Award of Bid Proposal - 2018 Burr Oak Drive Water Main Replacement Project
Board to consider an ordinance awarding the bid proposal from Austin Tyler Construction Inc. for the 2018 Burr Oak Drive Water Main Replacement Project and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 8 contractors for the 2018 Burr Oak Drive Watermain Replacement Project. The low bidder is Austin Tyler Construction Inc. with a low bid of $402,870.00 ( approx 33% below Engineer's Estimate of $601,550.00).
Recommendation
Award Austin Tyler Construction's bid of $402,870.00
Type
Ordinance
Budgeted
Yes
c.
Burr Oak Drive Water Main Replacement Project
Board to consider an ordinance authorizing an engineering agreement with Baxter and Woodman for Phase 3 Construction engineering service for the Burr Oak water main replacement project.
Background of Subject Matter
The existing water main is only 45 years old and in the last 10 years we have had 26 water main breaks on this particular water main. The project includes 1,250 linear feet of 8" water main, 4 new fire hydrants and 3 new valves.
Additional Background
The Baxter and Woodman proposal includes Phase 3 Construction Engineering Services not to exceed the amount of $49,000. This project will entail open cut of Burr Oak Drive on the East side of the road.
Recommendation
Approve.
Type
Ordinance
Budgeted
Yes
d.
Engineering Agreement - 2019 Gateway Beautification Corridor Project
Board to consider an ordinance authorizing an engineering agreement with ESI Consultants Ltd. for Engineering Design (Phase 2) Services for the 2019 Gateway Beautification Corridor Project.
Background of Subject Matter
Design of the Village's Gateway Beautification Corridor along North Cass Ave between Indian Trials and 35th and along Ogden Ave between Oakwood Dr and Rte 83. Raised landscape medians shall include sprinkler system and electrical for enhancement lighting.
Additional Background
Design to also include the Naturalization of the existing basin at Rte 83 and Ogden. Request to approve the sum of $69,700 for the Design (Phase 2) Engineering Services for the 2019 Gateway Beautification Corridor Project.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
e.
IPBC Resigning Member Agreement on Termination Matters
Board to consider an ordinance approving an Intergovernmental Personnel Benefit Cooperative (IPBC) and Resigning Member Agreement on Termination Matters.
Background of Subject Matter
On March 6, 2018, the Village of Westmont notified the IPBC they would be withdrawing from the Intergovernmental Personnel Benefit Cooperative (IPBC) effective the fiscal year commencing July 1, 2018.
Additional Background
This agreement stipulates details regarding termination matters between the Village of Westmont and the IPBC, including, but not limited to, run-off period and payment of run-off claims. This agreement is in effect for one year.
Type
Ordinance
f.
Text Amendment - Microblading
Board to consider an ordinance amending Chapter 46, Section 46-200, Section 46-210, and create section 46-214 to address microblading and permanent makeup as accessory uses to a licensed beauty salon.  
Background of Subject Matter
Microblading and permanent makeup are cosmetic techniques which utilize pigment to enhance, reshape or create a natural looking appearance on the eyebrows, face, lips, and eyelids.
Additional Background
This change would allow the performance of microblading and permanent makeup to be allowed as an accessory use to a licensed beauty salon establishment.
Type
Ordinance
g.
Prevailing Wage
Board to consider an ordinance to ascertain the prevailing wages as defined in said act.
Background of Subject Matter
The Village of Westmont is required by Illinois State Law to adopt the ordinance and mail certified copies to the State of Illinois.
Additional Background
This particular state law requires the Village to ascertain the prevailing wages, as defined in state law, for laborers, mechanics and other workers in the locality of the Village who are employed in performing construction of public works.
Type
Ordinance
11.
Miscellaneous
12.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
13.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.