Village Board LetterHead - 100th Anniversary
Village Board Meeting
 June 16, 2022
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held June 2, 2022.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2022-06-02 Village Board Meeting Minutes.pdf
b.

Finance Ordinance

i.

Finance Ordinance # 4

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 23200301

PIZZO & ASSOCIATES, LTD $23,470.00

Background of Subject Matter
Oak & Quincy Naturalization
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200301.pdf
ii.

PO 23200303

VILLAGE OF ADDISON $372,976.02

Background of Subject Matter
Police Dispatch
Additional Background
This purchase order is an encumbrance of an estimated annual amount, and payments will be made as needed during the course of the year. The first payment is included in the finance ordinance, which will be approved simultaneously with this PO.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 23200303.pdf
iii.

PO 23200304

VILLAGE OF ADDISON $371,497.02

Background of Subject Matter
Fire Dispatch
Additional Background
This purchase order is an encumbrance of an estimated annual amount, and payments will be made as needed during the course of the year. The first payment is included in the finance ordinance, which will be approved simultaneously with this PO.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 23200304.pdf
iv.

PO 23200333

ATLAS BOBCAT, LLC $34,875.00

Background of Subject Matter
Mini Track Loader
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200333.pdf
v.

PO 23200334

AFFORDABLE ROOFING INC $41,981.00

Background of Subject Matter
Roof Replacement - Westmont Centre
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200334.pdf
vi.

PO 23200335

AFFORDABLE ROOFING INC $69,324.00

Background of Subject Matter
Roof Replacement - Village Hall
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200335.pdf
vii.

PO 23200350

CHANDLER SERVICES $134,104.98

Background of Subject Matter
Fire Squad Truck Refurbishment
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200350.pdf
viii.

Total of Purchase Orders

$ 1,048,228.02

Background of Subject Matter
*
Type
Purchase Order
d.

Total of Purchase Order and Finance Ordinance

Total to be announced at the meeting.

Background of Subject Matter
*
Type
Motion
e.

Hotel/Motel Grant Request - Park District - Concerts in the Park

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Concerts in the Park events.

Background of Subject Matter
The Concerts in the Park events draw attendees from the community and neighboring towns. The Park District will use a portion of these funds to promote the event.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $7,500 of the Community-Wide funds. We will have an additional $17,500 remaining in the Fiscal Year budget.
Type
Motion
Budgeted
Yes
Documents:
  1. Hotel Motel Grant Request - Park District - Concerts in the Park.pdf
f.

Hotel/Motel Grant Request - Park District - Summer Musical

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Summer Musical event.

Background of Subject Matter
The Progressive Village Performance Network performs a musical that brings people to the Village. Traditionally the event offers six shows, which average 350 people per show, with 40% of those individuals coming from outside of Westmont.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $7,500 of the Community-Wide funds. We will have an additional $17,500 remaining in the Fiscal Year budget.
Type
Motion
Budgeted
Yes
Documents:
  1. Hotel Motel Grant Request - Park District - Summer Musical.pdf
g.

Hotel/Motel Grant Request - Park District - Haunted Forest

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500 to the Westmont Park District for the Haunted Forest event.

Background of Subject Matter
The Haunted Forest event began in 2006. In prior years the event had over 1,000 participants, including visitors from 21 communities in addition to Westmont. The money will be used to allow more elaborate sets, better costumes and more realistic props.
Additional Background
If all grants on this agenda are approved, the Park District will have been awarded a total of $7,500 of the Community-Wide funds. We will have an additional $17,500 remaining in the Fiscal Year budget.
Type
Motion
Budgeted
Yes
Documents:
  1. Hotel Motel Grant Request - Park District - Haunted Forest.pdf
h.

Hotel/Motel Grant Request - Park District - Holly Days

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $5,000 to the Westmont Park District to assist in Holly Days.

Background of Subject Matter
This grant is awarded to the Park District to support the Holly Days community event, which attracts visitors to the Village.
Additional Background
The budget specifically identifies this grant. Unlike the general community grants, this is provided in advance of the event and is not subject to the reimbursement provisions of the general grants.
Type
Motion
Budgeted
Yes
Documents:
  1. Hotel Motel Grant Request - Park District - Holly Days.pdf
i.

Community Events

i.

2022 Independence Day Celebration

Village Board to consider an ordinance approving the following requests from the Westmont Park District regarding the annual 4th of July Celebration at Ty Warner Park: 

  1. 4th of July special event traffic plan - Various one-ways and street closures around Ty Warner Park from 6 a.m. to 11 p.m.  
  2. Fireworks Permit fee waiver
  3. Amplified Sound Permit
  4. Tent permit fee waiver
  5. Temporary Liquor License Fee Waiver


Background of Subject Matter
The annual 4th of July Celebration at Ty Warner Park has been a successful event for many years.
Recommendation
Approve
Type
Ordinance
Documents:
  1. 2022 - 4th of July App.pdf
8.

Unfinished Business

9.

New Business

a.

B1 Permit - Dolce At 13 North Cass Avenue

Board to consider an ordinance approving a B-1 Development Permit for 15 W Cafe, LLC d/b/a Dolce Restaurant and Wine Bar to operate at 13 North Cass Avenue.

Background of Subject Matter
The applicant wishes to relocate an existing restaurant from 15 West Quincy Street to 13 North Cass Avenue. The restaurant will occupy the space formerly used by Moskva and Amber restaurants.
Additional Background
Preliminary floor plans indicate dining and service areas similar to previous restaurant approvals in the same space.
Type
Ordinance
Documents:
  1. B1 13 N CASS DOLCE.pdf
b.

Ambulance Billing Services Contract

Board to consider an ordinance approving an agreement with Andres Medical Billing, Ltd. for Fire Department billing and collections.  

Background of Subject Matter
Andres Medical Billing has been the long-time billing and collection service agency for ambulance and other FD billings. Andres has reduced their fee to 4.35% of collections, down from 6% in previous years.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Westmont Andres Medical Billing Agreement Clean 6 09 22.pdf
c.

Award of Bid Proposal - 2022 CBD Alley Reconstruction Project Section H

Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering for Phase 1 & 2 design Engineering for the 2022 CBD Alley Reconstruction Project Section H.

Background of Subject Matter
Request to approve the sum of $67,525.00 for Ph 1&2 Design Engineering for the 2022 Alley H Reconstruction, which runs from Richmond St to Des Moines Ave between South Cass Ave and South Lincoln St.
Additional Background
This is the final alley in our CBD that will be designed using pervious concrete with brick pavers.
Recommendation
Staff recommends approval of this proposal in the amount of $67,525.00 for the Phase 1 & 2 Design Engineering.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2022.06.08_MS_TEG_Alley H_TEG Phase II Proposal.pdf
d.

Engineering Agreement - 2022 Lincoln/ Grant Residential Alley Reconstruction Project

Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering for Phase 1 & 2 Design Engineering for the 2022 Lincoln / Grant Residential Alley Reconstruction Project. 

Background of Subject Matter
Requesting the sum of $102,885.00 for Ph 1 & 2 Design Engineering for the 2022 Lincoln / Grant Residential Alley Reconstruction Project.
Additional Background
This is the first residential reconstruction project the Village will be doing. The alley will have stormwater infrastructure and will be asphalt with a concrete ribbon on both sides of the alley.
Recommendation
Staff recommends approval of the the proposal in the amount of $102,885.00 for Ph 1 & 2 design Engineering for the 2022 Lincoln / Grant Residential Alley Reconstruction Project.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2022.06.08_MS_TEG_Lincoln-Grant Alley_TEG Phase II Proposal.pdf
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.