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Village Board Meeting
May 23, 2019
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the following Village Board Meeting Minutes:
  • Special Meeting: Budget Meeting held May 2, 2019
  • Village Board meeting held May 9, 2019.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
March 2019 Financial Report
Board to consider a motion to accept the financial report submitted for the month of March 2019.
Background of Subject Matter
*
Type
Motion
c.
Finance Ordinance
i.
Finance Ordinance #2
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
d.
Purchase Orders
i.
PO 19201917
CDS Office Systems $27,832.00
Background of Subject Matter
Public Safety In Car Cellular Modems
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19201917.pdf
ii.
PO 20200024
Benistar/Hartford - 6795 $180,000.00
Background of Subject Matter
FY 2020 Retiree Medicare Premiums
Additional Background
The first installment is included in the finance ordinance, and will be approved simultaneously with the Purchase Order.
Type
Purchase Order
Budgeted
N/A
Budgeted Explanation
The Village functions only as a passthrough, as the full cost of the plan is paid by the retirees.
Documents:
  1. 20200024.pdf
iii.
PO 20200079
Government Insurance Network $2,250,000.00
Background of Subject Matter
Annual Health Insurance Costs
Additional Background
This is an open purchase order, and actual payments will be made monthly. A portion of the cost will be offset by contributions paid by employees and retirees. The first installment is part of the current finance ordinance to be paid simultaneously.
Type
Proclamation
Budgeted
Yes
Documents:
  1. 20200079.pdf
iv.
PO 20200076
Amalgamated Bank of Chicago $1,227,462.50
Background of Subject Matter
Annual Debt Service for 2013A, 2013B, 2017 bonds
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200076.pdf
v.
PO 20200077
DuPage Senior Citizens Cncl $24,000.00
Background of Subject Matter
Support Meals on Wheels
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200077.pdf
vi.
PO 20200098
DUMEG $20,800.00
Background of Subject Matter
Annual Contribution
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200098.pdf
vii.
PO 20200099
Clarke Environmental Mosquito $79,520.00
Background of Subject Matter
Annual Mosquito Abatement Services
Additional Background
Due to system requirements, the original PO 19201529, which was approved by the Village Board on 4/11/2019, is required to be replaced by this PO.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200099.pdf
viii.
PO 20200033
Bell Fuels $245,000.00
Background of Subject Matter
FY 2020 Village Fuel
Additional Background
The first installment is included in the finance ordinance, and will be approved simultaneously with the Purchase Order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20200033.pdf
ix.
PO 19201888
Thomas Engineering $24,260.64
Background of Subject Matter
Cass/Burlington Reallignment
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19201888.pdf
x.
Total of Purchase Orders
$ 4,078,875.14
Background of Subject Matter
*
Type
Purchase Order
e.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
a.
Parking Amendment - Commercial Vehicles
Board to consider an ordinance to amend the Village Code regarding regulation of commercial vehicle parking on residential properties.  
Background of Subject Matter
New language for Commercial Vehicle parking on residential properties is proposed to clean up conflicting regulations.
Type
Ordinance
9.
New Business
a.
Hotel/Motel Grant Request - Westmont Lions - Oktoberfest
Board to consider a motion awarding a Hotel/Motel Grant request in the amount of $2,500 to the Westmont Lions for an Oktoberfest event.

Background of Subject Matter
The Oktoberfest is a new event that is expected to attract both residents and non-residents to participate in a variety of activities including a 5k, food, music, games, and information booths.
Recommendation
The Administration/Finance Committee voted to recommend approval
Type
Motion
Budgeted
Yes
Budgeted Explanation
If this is approved, the remaining balance available for Hotel/Motel grants will be $22,500
b.
255 North Wilmette - Porch Variance
Board to consider an ordinance approving a Zoning Code variance to permit the construction of a front porch which encroaches into the required front yard setback.
Background of Subject Matter
Property owner, Colette Ruich, wishes to replace the existing concrete landing, metal awning and railings with a front porch by extending the roof line over a new wood landing and constructing masonry columns, a railing and balusters.
Additional Background
The current landing and steps are considered allowable encroachments into the front yard. However, the new roof-covered porch becomes part of the principal structure, thus moving the building line forward, reducing the front yard setback by 5 feet.
Recommendation
At its meeting on May 8, 2019, the Planning and Zoning Commission recommended approval of the variance to allow construction of the front porch.
Type
Ordinance
c.
102 South Lincoln - Fence Variance
Board to consider an ordinance approving a Zoning Code variance to allow a fence which exceeds the height limitation for fences located in the side yard adjoining a street.
Background of Subject Matter
The petitioner wishes to construct a 6-foot PVC fence along the alley and along the west portion of the north property line in order to enclose the side yard to provide a safe and private space for the family.
Additional Background
The PZC recommended to approve the proposed 6-foot high PVC fence on the northern lot line, with the condition of approval that the fence provide for a sight-line triangle starting 10 feet from the northwest corner, due east, and 10 feet due south.
Recommendation
Approve
Type
Ordinance
d.
933 Oakwood Drive - Shed & Patio Variances
Board to consider an ordinance approving the following requests for Zoning Code variances:
  1. A variance to allow an accessory structure (shed) in the rear yard with a reduced separation distance from the principal structure; and,
  2. A variance to allow a patio that encroaches into the required side yard setback.
Background of Subject Matter
Owners request a variance from a) Ordinance 4.05 (E) (31), where patios (terraces) are permitted only in rear yards; and b) Ordinance 4.05 (B), where the distance between accessory and principal structures shall be no less than 10 feet.
Additional Background
At its May 8, 2019 meeting, the Planning and Zoning Commission voted 7-0 to recommend approval.
Recommendation
Approve
Type
Ordinance
e.
301-311 East Ogden - Amendment to Special Use
Board to consider an ordinance approving an amendment to an existing special use permit to allow the display of used automobiles other than Porches along Ogden Avenue.
Background of Subject Matter
The applicant is requesting to modify the special use permit granted through Ordinance 17-089 so that special condition “H” is eliminated, allowing them to also park and display vehicles other than Porsche vehicles in the front row along Ogden Avenue.
Additional Background
On May 8, 2019, the Planning and Zoning Commission recommended approval to amend the Special Use Permit to allow the display of used automobiles at 301-311 East Ogden Avenue as requested.
Recommendation
Approve
Type
Ordinance
f.
Increase in Available Massage Establishment Licenses
Board to consider an ordinance increasing the number of available massage establishment licenses by one (1) for My Foot Spa LTD formerly Detox Foot Spa Ltd, 667 N. Cass Avenue.
Background of Subject Matter
Detox Food Spa has been at this location for 5 years. They now wish to offer full massage services. The background review indicates the applicant is eligible to receive this license.
Additional Background
The owner is part owner of two local restaurants, one in Downers Grove and another in Westmont. He wishes to continue to remain part of our community. The owner will be providing massages for the time being.
Recommendation
Approve
Type
Ordinance
g.
Increase in available Class 4 Liquor Licenses
Board to consider an ordinance increasing the number of available Class 4 liquor licenses by one (1) for Oberweis Dairy D/B/A/ Woodgrain Neapolitan Pizzeria, 19 West Ogden Avenue. 
Background of Subject Matter
Oberweis Dairy owns and operates Woodgrain Pizza at 19 W. Ogden. They are requesting a Class four (4) liquor license to serve beer and wine. Woodgrain previously had a Class 4 liquor license with their old ownership.
Additional Background
My background review revealed that Oberweis Dairy is eligible for this license. There are no anticipated changes in their floor plan to accommodate this request. This is the first liquor license for Oberweis and their managing of Woodgrain Pizzerias.
Recommendation
Approve
Type
Ordinance
h.
New Liquor License Classification for Craft Beer Tasting Room
Board to consider an ordinance amending Chapter 10 of the Code of Ordinances to create a new liquor license classification to allow for a tasting room of craft brew beers only inside a Class 5 liquor licensed business. 
Background of Subject Matter
A new liquor license class is needed to allow for on premise consumption of beer only, specifically speciality craft brews, in an established Class 5 (Liquor Store). Retail sale for off site consumption is allowed. Tasting times and sizes are limited.
Additional Background
A current Class 5 licensee is interested in opening a speciality craft brew tasting room. Only speciality craft brews can be served for on and off premise consumptions. Number of craft brews available for tasting will be limited as will serving sizes.
Recommendation
Approve
Type
Ordinance
i.
Zoning Text Amendment - Escrow Funds & Zoning Verification Fees
Board to consider an ordinance amending the Zoning Code to allow the Village to collect escrow funds for zoning applications when necessary and to charge fees for official zoning verification letters.
Background of Subject Matter
The Community Development Department has begun using 3rd party consultants for engineering and landscape plan reviews for zoning applications. A system for collecting money from applicants to cover these Village expenses should be established.
Additional Background
Fees for zoning verification letters would only be charged for requests that require substantial staff research for a property to establish non-conformities, zoning approvals, occupancies, etc... Other ministerial changes are also proposed.
Recommendation
Approve
Type
Ordinance
Budgeted
N/A
j.
Parking Text Amendment
Board to consider an ordinance approving the following text amendments to the Westmont Code of Ordinances:
  1. Amendment to Section 78-322 "Parking for a downtown B-1 business district employee parking permit holder".
  2. Amendment to Section 78-349 "Time limits; monthly leases".
Background of Subject Matter
These changes will allow for commuter parking for motorcycles/motor scooters, increase commuter parking permit fees effective 1/1/2020 for other motor vehicles, and update locations for downtown business employee parking.
Type
Ordinance
Budgeted
Yes
k.
Water Rate Adjustment
Board to consider an ordinance amending water rates.
Background of Subject Matter
This increase will be effective on the first bill issued after 6/1/2019. As discussed at committee meetings, to continue to provide for infrastructure needs, the Village must increase water rates by $0.40 per year over the next few years.
Additional Background
In addition, this increase includes passing on increase in cost to our water from the DuPage Water Commission.
Type
Ordinance
Budgeted
Yes
l.
PW Facility Bond Series 2019A
Board to consider an ordinance authorizing the issuance of General Obligation Bonds (Income Tax Alternate Revenue Source), Series 2019A of the Village of Westmont, DuPage County, Illinois, in an aggregate principal amount not to exceed $10,000,000, in one or more series, for the purpose of financing the acquisition, construction, installation and rehabilitation of various capital related projects, including, but not limited to, certain improvements to the public works facility within the Village and paying certain costs of issuance of the Bonds, and providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds.
Background of Subject Matter
This establishes the parameters for the portion of the PW Facility Bonds that will be repaid through revenues and savings primarily from the general and capital funds.
Type
Ordinance
Budgeted
Yes
m.
PW Facility Bond Series 2019B
Board to consider ordinance authorizing the issuance of General Obligation Bonds (Waterworks Alternate Revenue Source), Series 2019B of the Village of Westmont, DuPage County, Illinois, in an aggregate principal amount not to exceed $7,500,000, in one or more series, for the purpose of financing the acquisition, construction, installation and rehabilitation of various capital related projects, including, but not limited to, certain water system-related improvements to the public works facility within the Village and paying certain costs of issuance of the Bonds, and providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds.
Background of Subject Matter
This establishes the parameters for the portion of the PW Facility Bonds that pledges water revenues as a potential repayment source.
Type
Ordinance
Budgeted
Yes
n.
Bond Disclosure Compliance Policy
Board to consider a resolution adopting a disclosure compliance policy of the Village of Westmont, DuPage County, Illinois.
Background of Subject Matter
As part of the bond issuance, the council for our financial advisor has requested that the Village adopt a resolution regarding compliance procedures.
Type
Resolution
o.
Clerical Amendment to Mayor & Clerk Compensation Ordinance
Board to consider an ordinance correcting a clerical error in the compensation ordinance for the Mayor and Village Clerk.

Background of Subject Matter
The ordinance establishing the compensation of the Mayor & Clerk mistakenly included compensation of $150 per special meeting attended. The proposed ordinance eliminates this special meeting compensation as it was never intended to be included.
Additional Background
The Mayor and Clerk have never received payments for attending special meetings beyond their annual compensation. This ordinance corrects a clerical error in the original ordinance.
Recommendation
Approve
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.