Village Board LetterHead - 100th Anniversary
Village Board Meeting
May 20, 2021
6:00 p.m.
Note:  This meeting will be a blended meeting held remotely and with in-person attendance to allow for social distancing requirements.  For remote attendance, the meeting will be streaming live on the Village's YouTube channel: https://www.youtube.com/VillageofWestmont.  A remote Open Forum is available for the community to participate in the meeting remotely if so desired, to submit comments/questions by filling out the online public comment form by visiting https://westmont.illinois.gov/meetinginfo or by calling (630) 981-6195.  If you are calling in a comment please do so 2 hours prior to the start of meeting time.  If there are questions on how to submit a form please email clerk@westmont.il.gov
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.  Citizens can submit remote public comment by filling out an online form, or by phone call.  
  • The Online Public Comment Form can be found by visiting HTTPS://WESTMONT.ILLINOIS.GOV/533/MEETING-INFORMATION
  • By phone:  Call 630-981-6195 and leave your full name, address, and comment.  
  • A comment made by phone must be submitted 2 hours prior to the start of the Village Board Meeting.  
  • If there are any questions on how to make public comments, email clerk@westmont.il.gov.
Background of Subject Matter
*
Type
Discussion Only
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the following meetings:
  • April 29, 2021 - Special Village Board Meeting 
  • May 6, 2021 - Village Board Meeting
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.

Finance Ordinance

i.

Finance Ordinance #2

Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.

Purchase Orders

i.

PO 22200042

Heartland Business Systems, LLC $83,601.25
Background of Subject Matter
Replace Public Safety Vehicle Computers
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200042.pdf
ii.

PO 22200043

Crowne Industries, Ltd $469,000.00
Background of Subject Matter
New Fueling Center
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200043.pdf
iii.

PO 22200044

Gabriel Laboratories, Ltd $46,960.00
Background of Subject Matter
Tank Removal at Street Division
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200044.pdf
iv.

PO 22200045

Emerald Marketing, Inc $26,448.90
Background of Subject Matter
Annual Cost for Neighbors Magazine
Additional Background
This authorizes the annual amount, which will be paid throughout the year as work is performed.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200045.pdf
v.

PO 22200046

EMC $116,332.00
Background of Subject Matter
Extrication Equipment
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200046.pdf
vi.

PO 22200049

R.W. Dunteman Company $577,000.00
Background of Subject Matter
CBD Alley Section G
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200049.pdf
vii.

PO 22200050

J Congdon Sewer Services Inc. $720,420.60
Background of Subject Matter
Washington & Oakmont Watermain Construction
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200050.pdf
viii.

PO 22200051

Mead, Inc $75,000.00
Background of Subject Matter
Annual Cost For Locating and Repairing Streetlights
Additional Background
This is an encumbrance for an expected annual amount and expenses will be made as the work is done.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200051.pdf
ix.

PO 22200052

Imperial Service Systems Inc $42,000.00
Background of Subject Matter
Annual Cost For Public Works and Village Hall Cleaning
Additional Background
This is an encumbrance for an expected annual amount and expenses will be made as the work is done.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200052.pdf
x.

PO 22200064

ThinkGard, LLC $21,100.00
Background of Subject Matter
Security Operation Center Services and Replacement Equipment.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200064.pdf
xi.

PO 22200065

Go Painters, Inc $25,000.00
Background of Subject Matter
Hydrant Sandblasting & Painting
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200065.pdf
xii.

PO 22200093

Constellation New Energy, Inc $20,500.00
Background of Subject Matter
Electricity for Street Lights in North Section of Town
Additional Background
This is encumbering the full annual estimate. Actual expenses will be paid as it is used.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200093.pdf
xiii.

PO 22200094

Constellation New Energy, Inc $54,000.00
Background of Subject Matter
Electricity for Street Lights in South Section of Town
Additional Background
This is encumbering the full annual estimate. Actual expenses will be paid as it is used.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200094.pdf
xiv.

PO 22200095

Constellation New Energy, Inc $30,000.00
Background of Subject Matter
Electricity for Public Works Facility
Additional Background
This is encumbering the full annual estimate. Actual expenses will be paid as it is used.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200095.pdf
xv.

PO 22200096

Donald E Morris, Architect P.C. $153,720.00
Background of Subject Matter
Permitting Reviews & Inspections
Additional Background
This is encumbering the full annual estimate. Actual expenses will be paid as work is done.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200096.pdf
xvi.

PO 22200097

Michael Chada $22,000.00
Background of Subject Matter
Plumbing Permitting Inspections
Additional Background
This is encumbering the full annual estimate. Actual expenses will be paid as work is done.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 22200097.pdf
xvii.

Total of Purchase Orders

$  2,483,082.75
Background of Subject Matter
*
Type
Purchase Order
d.

Total of Purchase Order and Finance Ordinance

Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.

Proclamation - Honoring a Resident

Board to consider a proclamation honoring a long term resident.
Background of Subject Matter
*
Type
Proclamation
f.

Honorary Street Name Designation

Board to consider a resolution for an honorary street corner designation.
Background of Subject Matter
*
Type
Resolution
g.

Community Events

i.

2021 Westmont Cruisin' Nights & Street Fair

Board to consider an ordinance approving the following requests from the Westmont Special Events Corporation for their 2021 Cruisin' Nights and Street Fair events:
  • Live Amplified Sound Permit for event hours
  • Street and Public Right of Way Closures 
Background of Subject Matter
Cruisin' Nights is hosted by Westmont Special Events and they have done an excellent job creating a safe event that is fun for all ages. There are no changes in their request compared to the last event.
Type
Ordinance
ii.

2021 Taste of Westmont

Board to consider an ordinance approving the following requests from the Westmont Special Events Corporation for the 2021 Taste of Westmont event:
  • Special Event Liquor License Fee Waiver
  • Amusement License Fee Waiver
  • Tent Permit Fee Waiver
  • Live Amplified Sound Permit for event hours
  • Street and Public Right of Way Closures

Background of Subject Matter
The WSEC will be hosting their annual Taste of Westmont July 8-11, 2021 in Downtown Westmont on Cass Avenue from Naperville Road to Burlington Avenue. All of the requests for this year are the same as recent years including a second beer tent location.
Type
Ordinance
8.

Unfinished Business

9.

New Business

a.

Police Pension Reappointment

Board to consider a motion approving Mayor Gunter's reappointment of Larry Babyar as a member of the Board of Trustees of the Police Pension Fund for a two-year term.
Background of Subject Matter
Larry has served on the Pension Board since 2015. He has over 25 years of experience in the financial industry, and has served in a related role on a board overseeing an endowment for a private entity. He is an active member of the Westmont Community.
Recommendation
Staff recommends approval
Type
Motion
b.

Award of Bid Proposal - 2021 Alley D Reconstruction Project

Board to consider an ordinance accepting the bid proposal from Alliance Contractors Inc. for the Village's 2021 Alley D Reconstruction Project, and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 7 contractors for the 2021 Alley D reconstruction project. The low bidder is Alliance Contractors, Inc with a low bid of $388,546.13 (Approx. 23% below the engineering estimate of $503,416.00).
Recommendation
Staff recommends awarding the Alley D Reconstruction Project to Alliance Contractors Inc. for the low bid of $388,546.13.
Type
Ordinance
Budgeted
Yes
c.

Surplus Property - Fire Department / EMA

Board to consider an ordinance declaring miscellaneous Fire Department/Emergency Management Agency items as surplus property.    
Background of Subject Matter
The property (as defined in the attachment) has outlived its useful life and is outdated, non-functioning, or is otherwise not economically maintainable. Items will be sold, donated, or scraped as appropriate.
Additional Background
These items, upon being declared surplus and disposed of, will be removed from the Village's property inventory.
Recommendation
Approve
Type
Ordinance
d.

Restoration of LGDF Revenue

Board to consider a resolution to support the DuPage Mayors and Managers Conference in requesting that the General Assembly of the State of Illinois restore the Local Government Distributive Fund.
Background of Subject Matter
*
Type
Resolution
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.