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Village Board Meeting
May 7, 2020
Electronic Attendance Only - 6:00 p.m.
Note: This meeting will be held remotely.  The meeting will be streaming live on the Village's youtube channel: https://www.youtube.com/VillageofWestmont  Members of the community can participate in the meeting by submitting comments / questions by filling out the online public comment form by visiting https://westmont.illinois.gov/meetinginfo or by calling (630) 981-6195.  If you are calling in a comment please do so 2 hours prior to the meeting time.  If there are questions on how to submit a form please email clerk@westmont.il.gov

1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Citizens can submit public comments by filling out an online form or by phone call.  
  • The Online Public Comment Form can be found by visiting HTTPS://WESTMONT.ILLINOIS.GOV/MEETINGINFO.  A link to the form will be found here.  
  • By phone:  Call 630-981-6195 and leave your full name, address, and comment.  Comments made by phone must be submitted 2 hours prior to the Village Board Meeting.  
  • If there are any questions on how to make public comments, email clerk@westmont.il.gov
Background of Subject Matter
*
Type
Discussion Only
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held April 23, 2020.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #1
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 20202820
ESI Consultants LTD $67,550.00
Background of Subject Matter
Phase 3 Engineering for Ogden Median Construction.
Additional Background
Board approved agreement for a larger scope including median construction, improvements, and gateway signs on 3/26/2020 for a total of $112,500. At the Village's request ESI provided this quote for a more limited scope.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold. As noted in the budget, while other pieces of the gateway/median project were designated On Hold, the median construction itself was not On Hold, due to the requirement to work with the IDOT project.
Documents:
  1. 20202820.pdf
ii.
PO 21200007
Bell Fuels $200,000.00
Background of Subject Matter
Annual Village Fuel
Additional Background
This is an open purchase order, and actual payments will be made as used.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold
Documents:
  1. 21200007.pdf
iii.
PO 21200012
Meade, Inc $75,000.00
Background of Subject Matter
Street Light Repair/Locates for Fiscal Year
Additional Background
This is an open purchase order, and actual payments will be made as used.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold
Documents:
  1. 21200012.pdf
iv.
PO 21200010
Clarke Environmental $79,520.00
Background of Subject Matter
Annual Mosquito Abatement
Additional Background
This is an open purchase order, and actual payments will be made as used.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold
Documents:
  1. 21200010.pdf
v.
PO 21200008
Bestco Benefit Plans $180,000.00
Background of Subject Matter
Annual Retiree Health Insurance Costs
Additional Background
This is an open purchase order, and actual payments will be made monthly.
Type
Purchase Order
Budgeted
N/A
Budgeted Explanation
The Village functions only as a passthrough, as the full cost of the plan is paid by the retirees.
Documents:
  1. 21200008.pdf
vi.
PO 21200011
Government Insurance Network $2,250,000.00
Background of Subject Matter
Annual Health Insurance Costs
Additional Background
This is an open purchase order, and actual payments will be made monthly. A portion of the cost will be offset by contributions paid by employees and retirees.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold
Documents:
  1. 21200011.pdf
vii.
PO 21200009
Emerald Marketing, Inc $26,448.90
Background of Subject Matter
Annual Cost for Neighbors Magazine
Additional Background
This is an open purchase order, and actual payments will be made as used.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
Not On Hold
Documents:
  1. 21200009.pdf
viii.
Total of Purchase Orders
$ 2,878,518.90
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.
Proclamation - Municipal Clerk's Week
Board to consider a proclamation declaring this week, May 3-9, as Municipal Clerk's Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
f.
Proclamation - Public Service Week
Board to consider a proclamation declaring this week, May 3-9, 2020 as Public Service Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
g.
Proclamation - Police Week
Board to consider a proclamation declaring May 10-16, 2020 as Police Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
h.
Proclamation - Dementia Action Week
Board to consider a proclamation to declare the week of May 11-17, 2020 as Dementia Action Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
i.
Proclamation - EMS Week
Board to consider a proclamation declaring May 17-23, 2020 as EMS Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
j.
Proclamation - Public Works Week
Board to consider a proclamation declaring May 17-23, 2020 as Public Works Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
8.
Unfinished Business
9.
New Business
a.
Police Pension Trustee Reappointment
Board to consider a motion approving Mayor Gunter's reappointment of Thomas Conidi as a member of the Board of Trustees of the Police Pension Fund for a two-year term.
Background of Subject Matter
The Pension Board is comprised of two active officers elected by the members, one retired officer elected by the retirees, and two civilian members appointed by the Mayor. The Mayor appoints one of the two civilian representatives each year.
Additional Background
This year marks Thomas Conidi's 16th anniversary of consecutive service on the Pension Board. He has an MBA from DePaul and has been a financial adviser since 1986. He currently works for Wells Fargo as Vice President - Investment Officer.
Recommendation
Staff recommends approval
Type
Motion
b.
Parking Variance - 9-11 West Quincy
Board to consider an ordinance approving a variance to reduce the required parking spaces for a proposed renovation and reuse of the vacant building at 9-11 West Quincy Street.  
Background of Subject Matter
The requested variances would allow fewer parking stalls than Village zoning ordinances require for the proposed restaurant and apartment uses and would exempt the property owner from certain landscaping and similar requirements.
Additional Background
At the March 12, 2020 meeting, the Village Board approved an economic development agreement for the proposed renovation of the vacant building at 9-11 West Quincy Street.
Recommendation
The Planning and Zoning Commission held a public hearing and voted unanimously to recommend approval of the requested variances at its February 12, 2020 meeting.
Type
Ordinance
c.
Engineering Agreement - CBD Alley Reconstruction Section G Project
Board to consider an ordinance authorizing an engineering agreement with Thomas Engineering Group for Phase 1 & 2 Design Engineering Services for the proposed Central Business District (CBD) Alley Reconstruction Project Section G.
Background of Subject Matter
Request to approve the sum of $72,708.00 for Phase 1 & 2 Design Engineering Services for the proposed CBD Alley Reconstruction Project SecG bounded by Cass-Lincoln and Quincy-Richmond.
Additional Background
Reconstruction of the alley includes "green" initiatives (permeable brick pavers, permeable concrete) following our CBD Alley Program.
Recommendation
Staff recommends approval of the proposal in the amount of $72,708 for Ph1 and Ph2 Design Engineering Services for the CBD Alley Reconstruction Project SecG.
Type
Ordinance
Budgeted
Yes
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.