LetterHead - Administration Village Board Meeting
April 20, 2023
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustee
Background of Subject Matter
*
Type
Discussion Only
6.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held April 6, 2023.  

Background of Subject Matter
Required parliamentary procedure.
Type
Motion
Documents:
  1. 2023-04-06 Village Board Meeting Minutes.pdf
b.

Finance Ordinance

i.

Finance Ordinance #25

To be announced at the meeting

Background of Subject Matter
*
Type
Discussion Only
c.

Purchase Orders

i.

PO 23202583

Albrite Building, Inc.  $82,031.40

Background of Subject Matter
Bathrooms Remodel; Station 2
Additional Background
Board reviewed and approved Ord.2023-041 on 3/23/23. This is a simultaneous payment, included in the finance ordinance.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202583.pdf
ii.

PO 23202584

Foster Coach Sales, Inc.  $421,235.00

Background of Subject Matter
Replacement Ambulance; Medic 182
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202584.pdf
iii.

PO 23202586

H. Linden & Sons Sewer and Water, Inc. $418,555.00

Background of Subject Matter
West 57th St. Stormwater improvement - Construction
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202586.pdf
iv.

PO 23202620

Primera Engineers, Ltd.  $50,000.00

Background of Subject Matter
Farmingdale lights - Ph 2 engineering
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202620.pdf
v.

PO 23202621

Primera Engineers, Ltd.  $37,850.00

Background of Subject Matter
Salt Dome - Phase 2 Engineering
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23202621.pdf
vi.

Total Of Purchase Orders

$100,967.40

Background of Subject Matter
*
Additional Background
*
Type
Motion
d.

Total Of Purchase Orders And Finance Ordinance

To be announced at the meeting.

Background of Subject Matter
*
Additional Background
*
Type
Motion
e.

Community Events

i.

Westmont Lions Foundation Spring Fling 2023

Board to consider an ordinance approving the following requests for the Westmont Spring Fling Red, White & BBQ Festival hosted by the Westmont Lions Foundation, May 26 - May 28, 2023:  

  1. Community Events Permit
  2. Liquor License Fee Waiver
  3. Amusement Fee Waiver
  4. Live Amplified Sound Permit 
  5. Tent Permit Fee Waiver
  6. Temporary Banner Permit Waiver
Background of Subject Matter
This is a festival held by Westmont Lions Foundation which serves as a fundraiser to fund service projects in the local community and beyond.
Additional Background
From May 1 - May 30, 4ft x 8ft Banners will be placed at 4 distinct locations: 1) Westmont Shell 63rd & Cass, 2) GUS Auto Cass & Ogden, 3) Corner of Cass & Burlington, 4) Park District S. Curve on 35th Street
Type
Ordinance
Documents:
  1. 2023 - Spring Fling - (R).pdf
ii.

2023 Race to the Flag 5K

Board to consider an ordinance approving the following requests for the 2023 Race to the Flag 5K to be held on May 27, 2023:  

  1. Community Events permit including street closures
  2. Live Amplified Sound Permit
Background of Subject Matter
The RTTF 5K is hosted by the Westmont Park District. The People's Resource Center is the beneficiary of the fundraiser. There are no proposed changes to the request from previous years.
Type
Ordinance
Documents:
  1. 2023 Race to the Flag.pdf
iii.

2023 - Westmont Cruisin' Nights & Street Fair

Board to consider an ordinance approving the following requests from the Westmont Special Events Corporation for their 2023 Cruisin' Nights and Street Fair events:

  1. Tent Permit Fee Waiver
  2. Live Amplified Sound Permit for event hours
  3. Street & Public Right of Way Closures
Background of Subject Matter
Cruisin' Nights is hosted by WSEC and is a festival-style car show similar to previous years. Live entertainment is provided on Cass Avenue. The event is popular and provides a great opportunity for local businesses.
Additional Background
Street Closures: Cass Avenue from Burlington to Naperville Road; side streets 1 block east & west of the event. Public parking allowed at the parking lots at Cass/Burlington, Irving/Lincoln and side streets including Burlington.
Type
Ordinance
Documents:
  1. 2023 Street Fairs.pdf
  2. WSEC Cruisin Nite Map 2023.pdf
iv.

2023 Taste of Westmont

Board to consider an ordinance approving the following requests from the Westmont Special Events Corporation for the 2023 Taste of Westmont Event:  

  1. Special Event Liquor License
  2. Amusement License Fee Waiver
  3. Tent Permit Fee Waiver
  4. Food Truck Fee Waiver
  5. Live Amplified Sound Permit for event hours
  6. Street and Public Right of Way Closures
Background of Subject Matter
WSEC will be hosting the annual Taste of Westmont July 13-16, 2023 in Downtown Westmont on Cass Avenue from Naperville Road to Burlington Avenue. This 4 day street festival is an annual event.
Additional Background
The layout is similar to previous years. Street closings begin on July 12th at 6:00pm through July 17th at 7:00 a.m.
Type
Ordinance
Documents:
  1. 2023 Taste Application - Redacted.pdf
  2. 2023 Taste Map.pdf
f.

Proclamation - Arbor Day

Board to consider a proclamation declaring April 28, 2023 as Arbor Day in the Village of Westmont.

Background of Subject Matter
*
Type
Proclamation
Documents:
  1. 2023 Arbor Day Proclamation.pdf
g.

Proclamation - National Library Week

Board to consider a proclamation declaring April 23-29, 2023 as National Library Week in the Village of Westmont.

Background of Subject Matter
*
Type
Proclamation
Documents:
  1. 2023 National Library Week Proclamation.pdf
h.

Proclamation - National Municipal Clerk Week

Board to consider a proclamation declaring April 30 - May 6, 2023 as Municipal Clerk Week in the Village of Westmont.

Background of Subject Matter
*
Type
Proclamation
Documents:
  1. 2023 Clerks Week Proclamation.pdf
7.

Unfinished Business

8.

New Business

a.

Increase in Available Class 4 Liquor Licenses

Board to consider an ordinance increasing the number of available Class 4 liquor licenses by one for Taqueria El  Ranchito Inc. 323 W. 63rd Street Westmont, IL .  

Background of Subject Matter
Taqueria El Ranchito Inc. has applied for a Class 4 liquor license for use in their existing restaurant. They plan on serving beer and wine only at this time. A background review indicated that they are eligible to receive a license.
Additional Background
Their liquor service will include packaged goods for off site consumption along with on site service and consumption if desired.
Recommendation
Approval
Type
Ordinance
b.

Increase In Available Massage Establishment Licenses

Board to consider an ordinance increasing the number of available massage establishment licenses by one for Sakura Foot Massage Darien 8888 LLC, d/b/a Enjoying Massage at 6551 S. Cass Avenue.

Background of Subject Matter
Enjoying Massage at 6551 S. Cass Avenue has applied for a massage establishment license. A background review was conducted by the police department with a recommendation forwarded to the Chief of Police & Village Manager.
Additional Background
The background review and referrals all indicate there is nothing that should prevent Enjoying Massage from receiving a massage establishment license.
Recommendation
approval
Type
Ordinance
c.

Final Plat - 6104 to 6154 South Cass Avenue - ENCORE

Board to consider an ordinance approving a Final Plat of Subdivision from ENCORE CW, LLC to subdivide one (1) lot into two (2) lots.

Background of Subject Matter
The Final Plat will split the existing lot into two lots of record with right-of-way dedications to both Cass Avenue and 61st Street. The plat will not be recorded until a letter of credit is provided to guarantee public improvements.
Additional Background
The Preliminary Plat of Subdivision was approved by the Village Board on January 26, 2023, with Ordinance No. 23-012. The Final Plat is in substantial compliance with the approved Preliminary Plat.
Type
Ordinance
Documents:
  1. ENCORE FINAL PLAT.pdf
d.

Special Counsel Appointment

Board to consider an ordinance approving the appointment of a special counsel.

Background of Subject Matter
*
Type
Ordinance
e.

Illinois Fraternal Order Of Police Collective Bargaining Agreement

Board to consider an ordinance approving a Collective Bargaining Agreement by and between the Illinois Fraternal Order of Police Labor Council Westmont Lodge #63 and the Village of Westmont.

Background of Subject Matter
The Village of Westmont has been in negotiations with the IL Fraternal Order of Police Labor Council Westmont Lodge #63 on a new Collective Bargaining Agreement (CBA).
Additional Background
The Collective Bargaining Agreement will be valid beginning May 1, 2023.
Recommendation
Staff recommends approval.
Type
Ordinance
Documents:
  1. 2023-27 CBA Peace Officers.pdf
f.

Award of Bid Proposal- 2023 Westmont Sidewalk Program

Board to consider an ordinance awarding the bid proposal from RW Dunteman Company for the 2023 Westmont Sidewalk Program and authorizing a contract consistent with the accepted bid documents.  

Background of Subject Matter
The Village accepted bid proposals from six contractors for the project. The low bidder was RW Dunteman Company with a low bid of $969,300.00. The low bid was approximately 14% higher than the Engineer's Estimate of $847,940.00.
Additional Background
This project involves the construction of new sidewalks and ADA-compliant ramps on Adams St (Diane Park to 55th Pl), W 57th St (S Park to S Adams), Lindley Rd (W 57th to 55th), S Wilmette Ave (E 55th to E Dallas) and 65th St (Fairview to Schram).
Recommendation
Staff recommends awarding the bid of $969,300.00 to RW Dunteman Company.
Type
Ordinance
Budgeted
Yes
Budgeted Explanation
Funding for this project is included in the FY2024 budget.
Documents:
  1. 2023 Westmont Sidewalk Program Bid Recommendation Letter Final.pdf
  2. 2023 Westmont Sidewalk Program Bid Tab Final.pdf
g.

North Elevated Water Storage Tank IEPA Loan

Board to consider an ordinance authorizing the Village of Westmont to borrow funds from the Public Water Loan Program.

Background of Subject Matter
The Village is applying for a low interest loan through the IEPA for the purpose of constructing the North Elevated Water Tower Storage Tank.
Additional Background
The loan, NTE $6,400,000, will be repaid from revenues of the water system over a twenty-year period at an estimated interest rate of 2.5%. The ordinance also authorizes the Mayor to execute loan agreements with the IEPA.
Recommendation
Recommendation to approve an Ordinance Authorizing the Village to borrow funds from the Public Water Supply Loan Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code 662.
Type
Ordinance
Budgeted
Other
Budgeted Explanation
Requested in the FYE 2024 budget.
Documents:
  1. Westmont IEPA Loan Ord 4 20 23.pdf
h.

Fire Department Agreement - Zoll Medical

Board to consider an ordinance approving an agreement with Zoll Medical Corporation for lifesaving medical devices and software support for use by the Westmont Fire Department.

Background of Subject Matter
The Fire Department proposes to lease lifesaving medical devices (defibrillators, etc.) & to license related software support from Zoll. This is a 10 year lease, with an annual cost of $63,834.33.
Additional Background
The Master Agreement, Equipment Schedule, & related Software Agreements are attached.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Zoll Medical Contract 2023.pdf
i.

Approval of a Three Year Extension for Audit Services with Sikich LLP

Board to consider an ordinance approving a three year extension of the Village’s independent audit firm, Sikich LLP and authorizing staff to execute an engagement letter. 

Background of Subject Matter
Attached is the proposal for auditing services for the fiscal years ending April 30, 2024, December 31, 2024, and December 31, 2025.
Additional Background
The proposed audit contract extension was discussed at the Finance and Administration Committee on 3/23/23 in addition to the change to a calendar year end.
Recommendation
Staff recommends approval of a three-year agreement between the Village of Westmont and Sikich LLP in the amount of $294,670.00.
Type
Ordinance
Budgeted
Other
Budgeted Explanation
Will be included in the budget for the fiscal years ending April 30, 2024, December 31, 2024, and December 31, 2025.
Documents:
  1. Sikich Westmont 2024A-2025 Proposal.pdf
j.

Travel, Meals, and Lodging Expense Policy

 Board to approve an ordinance adopting the amended Travel, Meals, and Lodging Expense Policy.

Background of Subject Matter
The Local Government Travel Expense Control Act, Public Act 99-604, requires specific items be added into the Village's travel and expense policy including a specific exclusion of entertainment expenses and a threshold for Village Board approval.
Additional Background
The Finance Committee of the Village Board reviewed staff proposed changes based on the IML Model Policy.
Type
Ordinance
Budgeted
N/A
Documents:
  1. Proposed Travel Expense Policy 2023-04-20.docx.pdf
k.

Fiscal Year 2023-24 Budget

Board to consider a resolution adopting the Fiscal Year 2023-24 Budget

Background of Subject Matter
The preliminary budget for Fiscal Year 2023-24 was prepared by staff and was presented, reviewed and discussed with the Village Board and the public at the 4/13/2023 Budget Workshop.
Type
Resolution
9.

Miscellaneous

10.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
11.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.