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Village Board Meeting
April 12, 2018
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held March 15, 2018.  
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #23
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11044131
Genesis Surveying & Engineering  $25,000.00
Background of Subject Matter
Benchmarks - 2017 upgrade
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044131.pdf
ii.
PO 11044234
West Central Municipal Conference    $132,677.00
Background of Subject Matter
Tree replacement order
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044234.pdf
iii.
PO 11044249
Core & Main LP    $49,195.00
Background of Subject Matter
meters & supplies - meter replacement program
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11044249.pdf
iv.
PO 11044277
Benistar/Hartford     $108,000.00
Background of Subject Matter
Funds paid by retirees through pension payment
Additional Background
Open purchase order - invoiced monthly.
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
Funds paid by retiree pension
Documents:
  1. PO 11044277.pdf
v.
PO 11044278
Clarke Environmental Mosquito    $79,520.00
Background of Subject Matter
Annual contract agreement - 4 payments invoice in 2018.
Additional Background
This is an open purchase order, where the Board is approving expenditures within the fiscal year up to a total of the specified dollar amount.
Type
Purchase Order
Budgeted
Yes
Budgeted Explanation
FY19 Draft Budget
Documents:
  1. PO 11044278.pdf
vi.
Total of Purchase Orders
$394,392.00
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.
Proclamation - National Volunteer Week
Board to consider a proclamation to declare April 15-21, 2018 as National Volunteer Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
8.
Unfinished Business
9.
New Business
a.
23 W Quincy Street - Vibrant Credit Union
Board to consider an ordinance approving the following requests from Victoray Realty Partners LLC to allow the operation of a bank and ATM in the B-1
Limited Business District:
  1. Special Use permits to allow a bank & ATM.
  2. Development permit.
Background of Subject Matter
Applicant requests to operate a credit union in an existing downtown building. While retail is recommended in the B-1 TIF District, this tenant space has previously been used for a bank and existing parking is sufficient for the use.
Recommendation
Chief Gunther has reviewed the ATM and does not have any security concerns (see attached memo). Planning & Zoning Commission will make a recommendation on 4/11.
Type
Ordinance
b.
6101 S Cass & FDHQ Stormwater Management Project - Addendum 2
Board to consider an ordinance authorizing an addendum #2 proposal from ESI Consultants for additional surveying and phase 2 engineering design services for the 6101 S Cass & FDHQ Stormwater Management Project.

Background of Subject Matter
ESI has been retained to perform Ph2 Engineering Design Services for the construction of a Stormwater Management Facility at the 6101 S Cass and FDHQ properties. The Project will provide detention for the future FDHQ improvements & surrounding properties.
Additional Background
To accommodate future stormwater development needs from surrounding properties, addendum includes the design of a storm sewer extension south along Cass Avenue. Addendum #2 is in the amount of $29,750, bringing the total agreement to $153,783.
Recommendation
Staff recommends approving Addendum #2 in the amount of $29,750.
Type
Ordinance
Budgeted
Other
c.
Resolution to Support the Tobacco 21 Initiative
Board to consider a resolution supporting the DuPage County and State of IL Legislation to raise the legal age to purchase tobacco products.
Background of Subject Matter
As a non-home rule community the Village of Westmont is unable to pass an ordinance to raise the legal age for the purchase of tobacco. A resolution of support however, can be passed.
Type
Resolution
d.
Metropolitan Mayors’ Caucus - Greenest Regions Compact 2
Board to consider an ordinance adopting the Metropolitan Mayors’ Caucus - Greenest Regions Compact 2.
Background of Subject Matter
The Environmental Improvement Commission recommends adoption of this measure as a goal to achieve sustainable and measurable environmental sustainability.
Additional Background
The Metropolitan Mayors’ Caucus - Greenest Regions Compact 2 was presented at the January 4, 2018 Administration - Finance Committee meeting.
Type
Ordinance
e.
Purchase of Real Estate
Board to consider an ordinance approving a real estate contract for the purchase of 509 N. Grant Street, Westmont by the Village.
Background of Subject Matter
The Village has negotiated a real estate contract to purchase 509 N. Grant Street as part of the Village’s efforts to mitigate stormwater issues in the area.
Additional Background
The ordinance approves the contract and authorizes the Village Manager and Village Attorney to take the necessary steps to close the transaction.
Recommendation
Approve. The purchase is for a proper public purpose.
Type
Ordinance
Budgeted
Yes
f.
Expense Reimbursement
Board to consider a motion to waive FY 2017-18 expense reimbursement limit not to exceed $3,000.00 to authorize an overage not to exceed $1,000.00.
Background of Subject Matter
The State of IL requires authorization of any travel related expenses above the standard Board approved amount of $3000.00 be approved by the Village Board.
Additional Background
The Village Manager's position requires that he attend a variety of conferences and trainings in performance of his duties. This overage is for the current fiscal year only,.
Type
Motion
g.
FY18-19 Budget
Board to consider a resolution to adopt the Fiscal Year 2017-18 Budget.
Background of Subject Matter
The preliminary budget for Fiscal Year (FY) 2018-19 was prepared by staff and presented and discussed with the Village Board and the public at the April 5th Budget Workshop.
Type
Resolution
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.