Village Board LetterHead - 100th Anniversary
Village Board Meeting
April 6, 2023
 6:00 p.m.
1.

Call to Order

2.

Roll Call

3.

Pledge of Allegiance

4.

Open Forum

Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.

Reports

a.

Board Reports

  • Mayor
  • Clerk
  • Trustee
Background of Subject Matter
*
Type
Discussion Only
6.

Items to Be Removed From Consent Agenda

7.

Consent Agenda (Omnibus Vote)

a.

Village Board Minutes

i.

Board Meeting Minutes

Board to consider approving the minutes of the Village Board meeting held March 23, 2023.  

Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
Documents:
  1. 2023-03-23 Village Board Meeting Minutes.pdf
ii.

Executive Session Minutes

Board to consider a motion to accept, approve and release the following Executive Session minutes with the exceptions as noted:

Meeting Date                    Exception: Paragraph #     

  • January 13, 2022
  • February 24, 2022
  • April 21, 2022
  • November 3, 2022           Except 5, 6, 7
  • January 12, 2023
  • January 26, 2023
  • March 9, 2023                  Except 1, 2, 3, 4 
Background of Subject Matter
The Illinois Open Meetings Act requires that the Village Board periodically review to accept, approve and/or release Executive Session minutes in whole or part.
Additional Background
*
Recommendation
Approve
Type
Motion
Budgeted
N/A
Budgeted Explanation
*
b.

Finance Ordinance

i.

Finance Ordinance #24

To be announced at the meeting

Background of Subject Matter
*
Type
Discussion Only
c.

Purchase Orders

i.

PO 23200185-02

ENGINEERING SOLUTIONS TEAM  $67,280

Background of Subject Matter
Change Order #1 for West 57th St. Stormwater improvement Ph 1 & 2
Additional Background
Increase to original PO by $8,280
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23200185-02.pdf
ii.

PO 23201620-02

Utility Dynamics Corporation  $477,927.16

Background of Subject Matter
Change Order #1 for Pasquinelli Lighting Project for an amount not to exceed $45,589.16, and a total award of $477,927.16.
Additional Background
Staff was asked to negotiate pricing to convert all light fixtures in the project to Dark Sky compliant fixtures.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 23201620-02.pdf
iii.

PO 23202515

SWALLOW CONSTRUCTION  $25,326.82

Background of Subject Matter
Emergency Repair 60th & Wilmette Ave
Additional Background
The payment is included in the finance ordinance, which will be approved simultaneously with this PO.
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
Not specifically Budgeted, but funds available.
Documents:
  1. 23202515.pdf
iv.

Total Of Purchase Orders

$570,533.98

Background of Subject Matter
*
Additional Background
*
Type
Motion
d.

Total Of Purchase Orders And Finance Ordinance

To be announced at the meeting.

Background of Subject Matter
*
Additional Background
*
Type
Motion
e.

Proclamation - National Public Safety Telecommunicators Week

Board to consider a proclamation to declare April 9-15, 2023 National Public Safety Telecommunicators Week in Westmont, Illinois.

Background of Subject Matter
*
Type
Proclamation
Documents:
  1. 2023 Telecommunications Week Proclamation.pdf
f.

Proclamation - National Volunteer Week

Board to consider a proclamation to declare April 16-22, 2023 National Volunteer Week in Westmont, Illinois.

Background of Subject Matter
*
Type
Proclamation
Documents:
  1. 2023 Volunteer Week Proclamation.pdf
g.

No Mow till Mother's Day

Board to consider a resolution to support the Environmental Improvement Committee program, No Mow till Mother's Day.

Background of Subject Matter
*
Type
Resolution
Budgeted
N/A
Documents:
  1. VOW EIC Resolution-No Mow til Mothers Day 2023.pdf
8.

Unfinished Business

9.

New Business

a.

B-1 Permit - Tokyo Restaurant at 15 West Quincy Street

Board to consider an ordinance approving a B-1 Development Permit for Tokyo 1 LLC, to operate a restaurant at 15 West Quincy Street.

Background of Subject Matter
The applicant has purchased the building with intentions of renovating the first floor space for a sushi restaurant, including a new cooler behind the building. The restaurant will occupy the space formerly used by Dolce Restaurant and Wine Bar.
Additional Background
Hours of operation will typically be 11am to 10pm Monday thru Thursday, until 11pm on Friday and Saturday, and Sunday 12pm to 10pm. Four employees are anticipated at peak demand. Sprinklers for the entire building will be required with renovations.
Type
Ordinance
Documents:
  1. 15 W Quincy St - Tokyo.pdf
b.

Contract for Consultant Services - Westmont Zoning Ordinance Update

Board to consider an ordinance approving a contract with James Duncan and Associates, Inc. (d/b/a Duncan) Associates to evaluate and recommend updates to the Village of Westmont Zoning Ordinance.

Background of Subject Matter
Duncan Associates will provide analysis and recommendations to update the outdated Zoning Ordinance including necessary public participation and presentations to boards, committees, and commissions, as required.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
Documents:
  1. Exhibit A Duncan Westmont - Scope of Services.pdf
  2. Exhibit B Duncan Westmont Proposal-b.pdf
  3. Final Draft Westmont Duncan Consultant Svcs Agmt KB.pdf
c.

Engineering Agreement- Farmingdale Streetlights Phase 2 Design Engineering

Board to consider an ordinance authorizing an engineering agreement with Primera Engineering for Phase 2 Design Engineering services for the Farmingdale Streetlight Improvement project.  

Background of Subject Matter
Request to approve the sum of $50,000.00 for Phase 2 Design Engineering services for the Farmingdale Streetlight Improvement project.
Additional Background
This project will include new conduit and cabling, lighting controllers, Dark Sky compliant fixtures and replacement of concrete poles with Village standard poles. The project will be constructed in two phases over the next two fiscal years.
Recommendation
Staff recommends approval of this proposal in the amount of $50,000.00 for Phase 2 Design Engineering.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Farmingdale Lighting Design Proposal Westmont.pdf
d.

Engineering Agreement - Phase 2 Design Engineering for Proposed Salt Dome

Board to consider an ordinance authorizing an engineering agreement with Primera Engineering for Phase 2 Design Engineering services for a proposed new salt dome located on the Village's property at 328 S. Wilmette. 

Background of Subject Matter
Request to approve the sum of $37,850.00 for Phase 2 Design Engineering for the proposed salt dome project.
Additional Background
This project will include a new salt storage facility with capacity of 1500 tons, bulk storage bins, automatic gates, greenhouse and improvements to the drives and parking areas. Site planning will also accommodate future replacement of the water tank.
Recommendation
Staff recommends approval of this proposal in the amount of $37,850.00 for Phase 2 Design Engineering.
Type
Ordinance
Budgeted
Yes
Documents:
  1. Salt Dome Design Proposal Revised.pdf
e.

Approval of Change Order #1- 57th Street Stormwater Improvement Project

Board to consider an ordinance approving Change Order #1 to the 57th Street Stormwater Improvement Project- Phase 1 and Phase 2 Engineering Services, to Engineering Solutions Team, Inc. for an amount not to exceed $8,280 and a total award of $67,280.

Background of Subject Matter
The consultant has requested an amendment to the original contract based on several changes in scope that occurred during the design process, such as elimination of some previously-contemplated design alternatives and permitting fees to DuPage County.
Additional Background
The above Change Order #1 represents a not to exceed value. The original awarded contract amount was $59,000.
Recommendation
Staff recommends approval of Change Order #1 for an amount not to exceed $8,280, and a total award of $67,280.
Type
Ordinance
Budgeted
Yes
f.

Award of Bid Proposal- 57th Street Storm Sewer Project

Board to consider an ordinance awarding the bid proposal from H.Linden & Sons Sewer and Water, Inc. for the 57th Street Storm Sewer Project and authorizing a contract consistent with the accepted bid documents.  

Background of Subject Matter
The Village accepted bid proposals from three contractors for the project. The low bidder was H. Linden & Sons Sewer and Water, Inc. with a low bid of $418,555.00. The low bid was approximately 0.3% lower than the Engineer's Estimate of $419,945.00.
Additional Background
This project will install new storm sewer to service properties adjacent to 57th Street between Adams to Cass. The proposed storm sewer will be deep enough to service additional properties to the south as part of a future project.
Recommendation
Staff recommends awarding the bid of $418,555.00 to H. Linden & Sons Sewer and Water, Inc.
Type
Ordinance
Budgeted
Yes
Budgeted Explanation
This project is budgeted for construction in FY2024.
Documents:
  1. Bid Tabulation - 3 24 2023.pdf
10.

Miscellaneous

11.

Executive Session

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.

Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday, Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.