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Village Board Meeting
March 12, 2020
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Motion
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held February 27, 2020.  
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #20
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 20202444
Sayers Technology Services, LLC $128,889.07
Background of Subject Matter
Network Infrastructure.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20202444.pdf
ii.
PO 20202445
Baxter & Woodman, Inc $69,500.00
Background of Subject Matter
Construction Engineering for Washington Water Main.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 20202445.pdf
iii.
Total of Purchase Orders
$198,389.07
Background of Subject Matter
*
Type
Purchase Order
d.
Total Of Purchase Orders And Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
9.
New Business
a.
Increase in available Class 23 Liquor Licenses
Board to consider an ordinance increasing the number of available Class 23 Liquor Licenses by one (1) for Absolutely Delicious 18 North Cass Avenue.
Background of Subject Matter
Absolutely Delicious submitted an application for a Class 23 liquor license which allows them to apply for a video gaming license with the Illinois Gaming Board. Absolutely Delicious is eligible to apply for and receive a Class 23 license.
Additional Background
Absolutely Delicious wishes to provide video gaming as an amenity to customers. Their main business will continue to be that of a restaurant. A Class 23 license is needed before a business can install video gaming terminals in the village.
Recommendation
Board must determine whether to increase the number of Class 23 liquor licenses by one (1) if desired. The number of Class 23 licenses are capped as previously discussed by the board.
Type
Ordinance
b.
Increase in Available Class 6 Liquor Licenses
Board to consider an ordinance increasing the number of available Class 6 liquor licenses by one (1) for Nature's Best Grocery LLC d/b/a/ Nature's Best 237 North Cass Avenue. 
Background of Subject Matter
Nature's Best Grocery LLC, 237 N. Cass Avenue, has submitted an application for a Class 6 liquor license. Class 6 allows for the sale of beer and wine for off premises consumption.
Additional Background
A background review indicates that Nature's Best Grocery LLC and it's owner are eligible to receive a liquor license. If approved, this license increase allows the Liquor Commissioner to issue a liquor license to Nature's Best if he chooses to do so.
Recommendation
Approval
Type
Ordinance
c.
1 West Quincy Street - Economic Development Agreement Amendment
Board to consider an ordinance approving a proposed amendment to the previously approved economic development agreement for 1 West Quincy to provide additional TIF support to the developer.  
Background of Subject Matter
The developer of Quincy Station at 1 West Quincy has encountered unanticipated and substantial expenses related to the relocation of ComEd electric lines and has requested additional TIF assistance to help pay for these expenses.
Additional Background
The proposed agreement would allocate additional TIF funds. The unexpected additional expenses are being split approximately 50-50, with the developer paying about half and TIF funds proposed to cover the other half.
Recommendation
Village staff have reviewed the request from the developer and acknowledge that the costs to move the ComEd electric line is substantially higher than initially assumed. Staff believe the proposed EDA amendment is reasonable and recommend approval.
Type
Ordinance
Budgeted
Other
d.
9-11 West Quincy - Economic Development Agreement
Board to consider an ordinance approving an Economic Development Agreement between the Village of Westmont and Luxica LLC 11 Series, developer, to provide an economic incentive for the renovation and rehabilitation of the long-vacant building at 9-11 West Quincy Street.
Background of Subject Matter
Village staff have proposed an incentive package so the vacant building at 9-11 West Quincy Street can be renovated and put-back to productive use. The Developer proposes renovating the 2nd floor apartments and having first floor commercial space.
Recommendation
The Village Manager and the Directors of Community Development, Finance, and Economic Development have worked together to create the proposed economic development agreement and recommend its approval.
Type
Ordinance
Budgeted
Other
e.
Emergency Medical Services Contract
Board to consider an ordinance accepting a proposal for Emergency Medical Services and authorizing a contract consistent with the RFP documents.
Background of Subject Matter
The Village received proposals from 3 companies. The proposals were discussed in depth at the Public Safety Committee, and was continued as unfinished business at the following Administration/Finance Committee.
Type
Ordinance
Budgeted
Other
Budgeted Explanation
This will impact next fiscal year's budget
f.
CBD Alley Reconstruction Project Change Order 1 Request
Board to consider an ordinance approving Change Order #1 with R. W. Dunteman for the CBD Alley Reconstruction Section C Project.
Background of Subject Matter
Soil testing results found levels of contaminants higher than allowed by IEPA regulations. Additional soil samples were ordered. The majority of the alley excavation must be disposed using Non-Special Waste adding a total of $113,225.60 to the contract.
Recommendation
Approve Change Order #1 in the amount of $113,225.60.
Type
Ordinance
g.
Award of Bid Proposal - Gateway Ogden Avenue Beautification Project
Board to consider an ordinance accepting the bid proposal from A-Lamp Concrete Contractors for the Village's Gateway Ogden Avenue Beautification Project, and authorizing a contract consistent with the bid documents.
Background of Subject Matter
The Village accepted bid proposals from 6 contractors for the Gateway Ogden Beautification Project. The low bidder was A-Lamp Concrete Contractors with a low bid of $584,798.90 (approximately 27% below the Engineer's Estimate of $808,360.56).
Additional Background
Project includes landscape median along east Ogden between Pasquinelli and Oakwood, new Gateway signs at: Ogden & Pasquinelli, Ogden & Cumnor, and Cass & 67th.
Recommendation
Award A-Lamp's bid in the amount of $584,798.90.
Type
Ordinance
Budgeted
Yes
h.
Curbside Composting Program
Board to consider an ordinance to approve an addendum to the Waste Management contract to provide curbside composting to Westmont residents.
Background of Subject Matter
Westmont EIC has worked with Waste Management to offer this additional service to residents at no additional cost to the Village or alteration of the current Waste Management contract.
Additional Background
This program will be a voluntary program offered to residents at an additional charge.
Type
Ordinance
i.
Water Rate Adjustment
Board to consider an ordinance amending water rates.
Background of Subject Matter
This increase will be effective on the first bill issued after 5/1/2020. As discussed in prior years, to continue to provide for infrastructure needs, the Village must increase water rates by $0.40/thousand gallons each year for several years.
Type
Ordinance
Budgeted
Yes
j.
Hours for Solicitors
Board to consider an ordinance amending Chapter 22, Article IV, Division 3 of the Municipal Code to set hours of solicitation in the Village. 
Background of Subject Matter
As presented at the Administration and Finance Committee Meeting.
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.