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Village Board Meeting
January 31, 2019
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held January 17, 2019.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
Documents:
  1. 2019-01-17 Village Board Meeting Minutes.pdf
b.
Finance Ordinance
i.
Finance Ordinance #19
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 19200828
Push Wellness Solutions Inc $20,250.00
Background of Subject Matter
Wellness Assessments and Benefits July - December
Additional Background
These costs were previously paid through our insurance pool. With our new insurance pool, we pay these costs directly to the provider.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19200828.pdf
ii.
PO 19200845
Thomas Engineering Group $57,104.96
Background of Subject Matter
CBD Alley Section D - Phase 1 & 2 Design Engineering
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19200845.pdf
iii.
PO 19200877
Adventist Bolingbrook Hospital $31,023.00
Background of Subject Matter
Fire Department Medical Evaluations
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19200877.pdf
iv.
Total of Purchase Orders
$ 108,377.96
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
9.
New Business
a.
Increase in Available Class 23 Liquor Licenses
Board to consider an ordinance increasing the number of available Class 23 liquor licenses by one (1) for Leji Corp d/b/a/ Fremont Bar and Grill, 1115 Fairview Avenue, Westmont.
Background of Subject Matter
Leji Corp d/b/a/ Fremont Bar & Grill, 1115 Fairview Ave, submitted an application for a Class 23 liquor license. This allows them to obtain a video gaming license/permission from the Illinois Gaming Board.
Additional Background
A Class 23 license is required to provide/allow video gaming by the Illinois Gaming Board. Fremont Bar & Grill wishes to provide video gaming as an amenity to customers. The primary business will continue to be that of a restaurant.
Recommendation
The Board must determine to increase the number of Class 23 license by one (1) if desired. The number of Class 23 licenses is capped as previously discussed by the Board. Fremont Bar & Grill is eligible to apply for and receive a Class 23 license.
Type
Ordinance
b.
Extension of Temporary Liquor License - Hilton Oak Brook Hills Resort
Board to consider an ordinance approving an extension of a temporary liquor license for PH OBH Hotel Owner LLC d/b/a/ Hilton Oak Brook Hills Resort and Conference Center, 3500 Midwest Rd. 
Background of Subject Matter
An extension is needed to allow out of state management personnel the opportunity to be fingerprinted for the required background check. Some but not all personnel have been fingerprinted.
Additional Background
It has been difficult in obtaining out of state fingerprints of the necessary personnel in order to meet the fingerprint submission requirements. It is anticipated this will be the last extension needed. The extension is requested until February 28, 2019.
Recommendation
Approval
Type
Ordinance
c.
16 W Burlington Avenue - Special Use, Variance & Site/Landscaping Plan Approval
Board to consider an ordinance for a special use permit and a site/landscaping plan approval for a building expansion at 16 W Burlington Avenue as provided below:
  1. Special Use Permit to allow the first floor to the building to be used for offices in the B-1 General Business District.
  2. Site and Landscaping Plan approval.
Background of Subject Matter
The property at 16 W Burlington is the former home of Garbo Hair Design.
Recommendation
Planning & Zoning Commission made a unanimous positive recommendation at the 1/9/19 public meeting.
Type
Ordinance
Documents:
  1. Planning and Zoning Staff Report - 16 W Burlington.pdf
  2. 16 W Burlington Architectural Renderings.pdf
  3. 16 W Burlington Architectural Elevations.pdf
  4. Layout1.pdf
  5. 16 W Burlington Findings of Fact.pdf
d.
Village Of Westmont In Lieu Of Surety Bond For IDOT
Board to consider a resolution to the Illinois Department of Transportation for the years 2019 and 2020 that the Village of Westmont hereby pledges its good faith and guarantees that all work shall be performed in accordance with conditions of all permits granted by the department.
Background of Subject Matter
This resolution is acceptable in lieu of surety bond for municipal employees to perform permit work in the State rights-of-way.
Recommendation
Approval of the IDOT Resolution
Type
Resolution
Documents:
  1. IDOT Resolution - Permits 2019.pdf
e.
Lease Agreement - Konica Minolta
Board to consider an ordinance authorizing an agreement with Konica Minolta for a new five year multi-function device lease and maintenance agreement.
Background of Subject Matter
The current lease agreement expires April 2019. Konica Minolta proposed a new 5 year agreement with new equipment for approximately $36,000/year. This will replace the existing lease agreement costing the Village approximately $52,000/year.
Type
Ordinance
Budgeted
Yes
Documents:
  1. 2019-01-24 Konica Minolta 5 Year Lease Village of Westmont.pdf
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.