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Village Board Meeting
January 17, 2019
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Public Comment is subject to the public comment rules and procedures adopted by the Village.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk 
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held January 3, 2019.  
Background of Subject Matter
Required parliamentary procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #18
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 19200721
M.E. Simpson Company $46,000.00
Background of Subject Matter
Large Meter Testing
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19200721.pdf
ii.
PO 19200722
M.E. Simpson Company $32,000.00
Background of Subject Matter
Valve Exercising
Type
Purchase Order
Budgeted
Yes
Documents:
  1. 19200722.pdf
iii.
PO 19200756
K.H. Renovations, Inc $32,154.00
Background of Subject Matter
Police Department Bathroom Remodel
Additional Background
This payment is included in the finance ordinance and will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
Other
Budgeted Explanation
This is paid from funds in our DEA Partnership fund. This is not part of the standard Police budget, as use of these funds must be for items outside the standard budget. However, at budget time, these funds were identified as a resource for this project.
Documents:
  1. 19200756.pdf
iv.
Total of Purchase Orders
$ 110,154.00
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced a the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
a.
Tax Increment Financing Agreement
Board to consider an ordinance authorizing an Economic Development Agreement with Holladay related to the development of the SW corner of Cass and Quincy.
Background of Subject Matter
Due to costs for the developer to redevelop the property, the Village has offered to reimburse certain developer's costs. This agreement memorializes the Village's obligations to reimburse expenses.
Additional Background
Economic Incentives are authorized by the State TIF statue & are used to lure large developments to a TIF District. The reimbursement payments will be made from real estate tax increment generated from property tax revenues from the development.
Type
Ordinance
Budgeted
Yes
9.
New Business
a.
21 N. Cass - Cass Avenue Partners, LLC
Board to consider an ordinance approving a Downtown Development Grant request in the amount of $5,000.00 to subsidize the reconstruction of certain improvements at 21 N. Cass Avenue in the B-1 downtown limited business district.
Background of Subject Matter
The proposed facade grant, to subsidize a portion of re-siding of the entire building with fascia & trim, including the replacement of 2 windows & trim, valued at $8,000.00 with replacement of 17 windows, a back deck, & other items, valued at $33,800.
Type
Ordinance
b.
200 East Quincy - Fence Height Variance
Board to consider an ordinance to permit an increase in the height of the fence located in the front yard within the R-5 General Residence District at the Westmont Park District property.
Background of Subject Matter
The variance passed at P&Z Commission meeting with a vote of 6 yes and 1 recusal due to a possible conflict of interest.
Type
Ordinance
c.
Lease for Space in Westmont Centre
Board to consider an ordinance approving a Westmont Centre lease for newly elected Illinois State Representative Deanne Mazzochi.
Background of Subject Matter
The space being leased is the office area previously leased by Patti Bellock. Terms of the lease are the same as previously set.
Type
Ordinance
d.
2017-18 Comprehensive Annual Financial Report
Board to consider an ordinance accepting the FY 2017-18 Comprehensive Annual Financial Report (CAFR).
Background of Subject Matter
The CAFR for FY 2017-18 is ready for acceptance by the Board. This report for the Fiscal Year May 1, 2017 through April 30, 2018, is prepared in accordance with Generally Accepted Accounting Principles.
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.