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Village Board Meeting
March 30, 2017
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused.  Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak.  The time limit to speak is 3 minutes.  If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration.

All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor.  Candidates for local public office may not use this forum for campaign purposes.
5.
Reports
a.
Board Reports
  • Mayor 
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held March 16, 2017.
Background of Subject Matter
Required Parliamentary Procedure
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance # 22
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
February Financial Report
Board to consider a motion to accept the financial report submitted for the month of February 2016.
Background of Subject Matter
*
Type
Motion
d.
Purchase Orders
i.
PO 11041426
BNSF Railway Company $32,000.00
Background of Subject Matter
Earnest money and processing fee for BNSF Spur purchase
Additional Background
This was approved by contract at the 3-2-17 meeting. The payment was made and the PO is being approved retroactively. The payment is also included as a check in the Finance Ordinance, which will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041426.pdf
ii.
PO 11041282
Don Morris Architect $62,714.63
Background of Subject Matter
Building Reviews & Inspections
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041282.pdf
iii.
Purchase Order Total
$  94,714.63
Background of Subject Matter
*
Type
Purchase Order
Budgeted
No
e.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
f.
Proclamation - National Telecommunications Week
Board to consider a proclamation to declare April 9-15, 2017 as National Public Safety Telecommunicators Week in the Village of Westmont.
Background of Subject Matter
We honor our new relationship with the Addison Consolidated Dispatch Center and appreciate the professionalism of the hardworking staff.
Type
Proclamation
g.
Proclamation - National Library Week
Board to consider a proclamation to declare April 9-15, 2017 as National Library Week in the Village of Westmont.
Background of Subject Matter
*
Type
Proclamation
h.
Community Events
i.
2017 Race To The Flag 5K
Board to consider an ordinance approving the following requests for the 2017 Race To The Flag 5K to be held on May 28, 2017:
  1. Community events permit including street closures
  2. Live amplified sound permit 

Background of Subject Matter
The RTTF 5K is hosted by the Westmont Park District and the People's Resource Center is the beneficiary of the fundraiser. There are no proposed changes to the request from previous years.
Recommendation
Staff recommends approval.
Type
Ordinance
8.
Unfinished Business
9.
New Business
a.
5716 S Wilmette Ave - Westmont Park District
Board to consider an ordinance approving the following requests to construct a public park in the R-3 Single Family Detached Residence District:
  1. Special use permit
  2. Permit fee waiver request
  3. Water main tap and connection fee waiver
Background of Subject Matter
Bernas Park is proposed on the west side of S Wilmette between Hidden View Dr & Scott Court. The passive neighborhood park will include a permeable paver parking lot, playground, shelter, paths & a wetland. Sidewalk & parkway trees will be installed.
Recommendation
Planning & Zoning Commission made a unanimous positive recommendation, following questions from the public & the Commission including site security, construction, the existing house & its access, the pond & wall, the sled hill, & the restroom facility.
Type
Ordinance
b.
Reduction of Available Tobacco Licenses
Board to consider an ordinance decreasing the number of available Class B Tobacco Licenses by one (1) due to the license forfeiture by Green Meadows Golf Course. 
Background of Subject Matter
Green Meadows Golf Course, 18 W.201 63rd Street decided to forfiet their Class B tobacco license. Board is asked to decrease the number of available Class B Tobacco Licenses by one due to the forfeiture of license by Green Meadows Golf Course.
Recommendation
Decrease the number of available Class B Tobacco Licenses by one
Type
Ordinance
c.
Reduction of Available Liquor Licenses
Board to consider an ordinance decreasing the number of available Class 4 liquor licenses by two (2) and number of available Class 3 Liquor Licenses by one (1) .
Background of Subject Matter
Yokohama and Sweet & Savory restaurants(Class 4 License) closed before January, 2017. Chipotle forfeited their Class 3 license in February, 2017. The board is asked to reduce the number of available Class 4 liquor licenses by two and Class 3 by one.
Additional Background
A review of available liquor licenses indicated the number of Class 4 licenses were not reduced by ordinance when two businesses closed. Chipotle voluntarily forfeited their Class 3 license causing the reduction of available Class 3 licenses by one.
Recommendation
Reduce the number of available Class 4 liquor licenses by two (2) and available Class 3 liquor licenses by one (1).
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.