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Village Board Meeting
March 16, 2017
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused.  Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak.  The time limit to speak is 3 minutes.  If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration.

All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor.  Candidates for local public office may not use this forum for campaign purposes.
5.
Reports
a.
Board Reports
  • Mayor 
  • Clerk
  • Village Attorney
  • Manager
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held March 2, 2017.  
Background of Subject Matter
Required parliamentary procedure.
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance # 21
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
Purchase Orders
i.
PO 11041230
K-Five Construction Corp $27,426.71
Background of Subject Matter
2016 MFT Resurfacing - Coincides with Board item regarding 2016 MFT change order
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
No
Budgeted Explanation
This was not specifically itemized, but funding is available through the MFT funds.
Documents:
  1. PO 11041230.pdf
ii.
PO 11041246
Village of Downers Grove $59,830.25
Background of Subject Matter
Dispatch Services - February 2017 and 2016 True-up balance - Final payment
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order.
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041246.pdf
iii.
Total of Purchase Orders
$  87,256.96
Background of Subject Matter
*
Type
Purchase Order
d.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
e.
Hotel/Motel Grant Request - Lions Red, White, & BBQ
Board to consider a motion awarding a Hotel/Motel Grant request in the amount of $2,500 to the Westmont Lions for the Red, White, & BBQ event.
Background of Subject Matter
The Memorial Day Red, White, & BBQ is an annual competition which draws judges and competitors from across the nation. It is estimated that the event brings over 20,000 people to our community. More information is available at westmontbbq.com
Additional Background
The requested funds will be used for advertising and promotion. If approved, the Village will pay up to $2,500 to reimburse no more than 50% of expenditures.
Recommendation
Finance Committee Recommends Approval
Type
Discussion Only
Budgeted
Other
Budgeted Explanation
The Budget is not yet approved for FY 2017-18, but if the FY 2017-18 budget has the same amounts as the FY 2016-17 budget, after approving this, there would be a balance of $22,500 in Hotel/Motel Grants for FY 2017-18.
f.
Resolution to Support the DuPage Monarch Project
Board to consider a resolution in support of the DuPage Monarch Project.
Background of Subject Matter
See attached resolution for details.
Recommendation
The Westmont Environmental Improvement Commission recommends approval of this resolution.
Type
Resolution
8.
Unfinished Business
a.
Birch Point Villa Condominium Association - Plat of Subdivision
Board to consider an ordinance approving a preliminary and final plat of subdivision and dedication of public right of way (Morning Glory Drive extension). 
Background of Subject Matter
The Village has agreed to accept ownership via a dedication of a private drive within the Birch Point Villa Condominium Association. This new public ROW will extend Morning Glory Drive which currently is a dead-end..
Additional Background
Westmont will improve and maintain this ROW; Birch Point Villa Condominium Association will maintain its adjacent parking lot.
Type
Ordinance
b.
Birch Point Villa Condominium Association - Development Agreement
Board to approve an ordinance authorizing a development agreement between the Birch Point Villa Condominium Association and the Village of Westmont for the construction and maintenance of public improvements.
Background of Subject Matter
This agreement defines the improvement & maintenance responsibility of the Village for the new ROW and the maintenance responsibility of the Association for their parking lot.
Type
Ordinance
9.
New Business
a.
Increase the Number of Massage Establishment Licenses By One
Board to consider an ordinance increasing the number of available massage establishment licenses from Seven (7) to Eight (8) and issue a massage establishment license to Wellness Massage, 37 East Chicago Avenue. 
Background of Subject Matter
Wellness Massage has applied for a massage establishment license to perform massage services at 37 E. Chicago Avenue. Increasing the number of available licenses allows the board to issue one to this applicant. Massages are mainly for medical reasons.
Additional Background
A background and business review of the applicant and proposed operations have been conducted.
Recommendation
A recommendation based on the review will be provided to the Mayor and Village Manager by the Deputy Liquor Commissioner.
Type
Ordinance
b.
201 W Ogden Ave - Clover's Garden Center
Board to consider an ordinance approving a Special Use Permit renewal for a period of five years to allow for the continuation of a seasonal open sales lot in the B-2 General Business District.
Background of Subject Matter
The garden center request is through 2021, for seasonal spring & fall sales between the end of March until the end of Oct. Planning & Zoning Commission made a unanimous positive recommendation on 3/8. This special use permit has been approved since 1999.
Additional Background
Parking for the garden center & the bowling alley has not been a concern on the property. Currently, part of the lot is being used by an auto dealer until 3/31, & staff would not recommend an extension resulting in 2 simultaneous temporary parking uses.
Type
Ordinance
c.
301 E Ogden Ave - Porsche
Board to consider an ordinance approving a request from Porsche to allow
temporary parking in the B-2 General Business District.
Background of Subject Matter
Porsche at 201-209 E Ogden is about to undergo a large expansion and has purchased 301 E Ogden with the intention to store inventory temporarily during construction. The request is for 6 months and Porsche would then determine a long-term property plan.
Additional Background
Staff has worked with Porsche to explain the Village's future corridor and streetscape planning, and the applicant is going to install parkway trees along Ogden and Blackhawk, and remove the two non-conforming pole signs on the property.
Recommendation
The building on the site would not be used unless the applicant returns for a Special Use permit. Staff recommends approval.
Type
Ordinance
d.
2016 MFT Resurfacing Project - Change Order #2 (FINAL) Request
Board to consider an ordinance to approve Change Order #2 (Final) for the 2016
MFT Resurfacing Project.
Background of Subject Matter
Balancing Change Order #2 (Final) in the amount of $27,426.71 (approximately 1.01% increase) from the current Contract amount of $2,729,131.86.
Additional Background
The final total of all change orders on the contract is $613,591.71 to bring a final Contract amount of $2,756,558.57.
Recommendation
Approval of Change Order #2 (Final)
Type
Ordinance
e.
Solid Waste Contract Extension
Board to consider an ordinance extending the Village’s Residential, Commercial and Institutional Solid Waste Services Franchise Agreement with Waste Management, Inc.

Background of Subject Matter
A five (5) year extension of the Franchise Agreement will increase service benefits while maintaining costs for commercial and residential services.
Type
Ordinance
f.
Sales Tax Information Exchange
Board to consider an ordinance approving a Reciprocal Agreement of Exchange of Information.
Background of Subject Matter
The Board approved a similar agreement in 2015 to allow a small group of employees directly involved in financial operations of the Village to see detailed information about sales tax by business. Changes in statute now require an updated agreement.
Additional Background
The major change is a requirement that individuals authorized to view the information must sign an affidavit stating they understand how the information is to be kept confidential, and the consequences for violating that confidentiality.
Recommendation
Staff recommends approval
Type
Ordinance
Budgeted
N/A
g.
2017 Official Zoning Map
Board to consider an ordinance approving the revised Village of Westmont zoning map dated December 31, 2016 as the official 2017 zoning map.
Background of Subject Matter
State statute requires corporate authorities to publish a map showing existing zoning uses, divisions, restrictions, regulations, & classifications of the municipality for the preceding calendar year. Staff recommends approval of the attached map.
Type
Ordinance
Documents:
  1. 2017 Zoning Map.pdf
h.
Amendment To the Village Board Meeting Agenda
Board to consider an ordinance amending Section 2-55 of the Village Code of Ordinances to amend the Village Board meeting order of business agenda requirements.
Background of Subject Matter
Reports from the Village Manager and Village Attorney will be removed from the order of business on the agenda. If a report is requested, the item will be given under the Mayor's Report.
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.