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Village Board Meeting
February 16, 2017
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused.  Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak.  The time limit to speak is 3 minutes.  If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration.

All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor.  Candidates for local public office may not use this forum for campaign purposes.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board Meeting Minutes
Board to consider approving the minutes of the Village Board Meeting held February 2, 2017.
Background of Subject Matter
Required Parliamentary Procedure.
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance # 19
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
c.
January Financial Report
Board to consider a motion to accept the financial report submitted for the month of January 2017.
Background of Subject Matter
*
Type
Motion
d.
Purchase Orders
i.
PO 11041025
Don Morris Architect $63,577.70
Background of Subject Matter
Building Reviews & Inspections
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041025.pdf
ii.
PO 11041010
HD Supply Waterworks $91,240.00
Background of Subject Matter
Meter Replacement Program
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041010.pdf
iii.
PO 11041021
ME Simpson $32,000.00
Background of Subject Matter
Water Valve Assessment Program
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11041021.pdf
iv.
Total of Purchase Orders
$ 186,817.70
Background of Subject Matter
*
Type
Purchase Order
e.
Total of Purchase Orders and Finance Ordinance
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
f.
Proclamation of Severe Weather Preparedness Week, March 5-11, 2017
Board to consider a proclamation declaring the week of March 5 - 11, 2017 as Severe Weather Preparedness Week.
Background of Subject Matter
To encourage Westmont residents to become more aware of severe weather safety measures and to participate in various awareness programs during this week.
Recommendation
Approve.
Type
Proclamation
8.
Unfinished Business
9.
New Business
a.
3902 N Grant Street - Annexation Agreement and Rezoning
Board to conduct a public hearing and consider ordinances approving the following requests from Gediminas Acas for the following:
  1. Public hearing on proposed Pre-Annexation Agreement to annex and incorporate the subject lot into the Village of Westmont once contiguous.
  2. Pre-Annexation Agreement to annex and incorporate the subject lot into the Village of Westmont once contiguous.
  3. Map Amendment request to Rezone from R-1 Single Family Detached Residence District to R-3 Detached Residence District upon annexation.
Background of Subject Matter
Planning and Zoning Commission made a positive recommendation at the Jan 11 public hearing. The property owner is interested in connecting to the Village water system. Neighbors asked about the requirements for annexation and water connections.
Type
Ordinance
b.
Intergovernmental Agreement with the Village of Downers Grove for Water Main Service
Board to consider an ordinance to approve a replacement intergovernmental agreement with the Village of Downers Grove for water main service on Roslyn Road.   
Background of Subject Matter
Westmont's water main serves Downers Grove residents on Roslyn Road. The current IGA contains a complicated cost calculation and allocation between the villages for this water service. This new IGA simplifies this process.
Type
Ordinance
c.
IDNR Federal Excess Equipment Cooperative Agreement
Board to consider an ordinance approving an Illinois Department of Natural Resources Federal Excess Equipment Cooperative Agreement for the benefit of the Westmont Fire Department.
Background of Subject Matter
This Agreement allows the Fire Department to obtain at no cost excess fire fighting equipment from the IDNR Forestry Division. The only obligation of the Village is to pick up the equipment and maintain the equipment.
Additional Background
The Village will be part of a cooperative, which gives it the opportunity to review surplus equipment online as it becomes available and to place a no-cost bid for the equipment, on a first-come first-served basis.
Recommendation
Approve
Type
Ordinance
d.
Building Fees Text Amendment
Board to consider an ordinance approving a text amendment to Chapter 18, Article VIII of the Municipal Code regarding Building Fees. 
Background of Subject Matter
Staff recommends amending the Village Code (see attached) to include language that amends fees and combines some of the permit processes.
Additional Background
Staff recommends approval, following a positive recommendation from the Community Development Committee after several lengthy discussions (see attached excerpted minutes from 2016 committee meetings).
Type
Ordinance
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.