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Village Board Meeting
January 5, 2017
6:00 p.m.
1.
Call to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Open Forum
Participants are advised that the Open Forum procedure is a privilege and should not be abused.  Upon completing an Open Forum request form and submitting it to the Village Clerk before the commencement of the meeting, participants will be recognized and given a chance to speak.  The time limit to speak is 3 minutes.  If deemed necessary by the Village Board, the matter may be referred to Village Staff or may be placed on a future agenda for Board consideration.

All participants are expected to exercise common courtesy and follow any rules of order established or announced by the Village Board and/or Mayor.  Candidates for local public office may not use this forum for campaign purposes.
5.
Reports
a.
Board Reports
  • Mayor
  • Clerk
  • Attorney
  • Manager
  • Trustees
Background of Subject Matter
*
Type
Discussion Only
6.
Items to Be Removed From Consent Agenda
7.
Consent Agenda (Omnibus Vote)
a.
Village Board Minutes
i.
Board of Trustee Meeting Minutes
Board to consider approving the minutes of the Village Board meeting held December 8, 2016.
Background of Subject Matter
Required Parliamentary Procedure.
Type
Motion
b.
Finance Ordinance
i.
Finance Ordinance #16
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Ordinance
c.
Purchase Orders
i.
PO 11040056
Mid American Water Inc $22,402.00
Background of Subject Matter
Fire Hydrants (8)
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11040056.pdf
ii.
PO 11040707
Currie Motors $28,350.00
Background of Subject Matter
Fire SUV
Type
Purchase Order
Budgeted
Yes
iii.
PO 11040704
IRMA $426,812.14
Background of Subject Matter
Annual Insurance Contribution
Additional Background
This is included in the Finance Ordinance, which will be approved simultaneously with the purchase order
Type
Purchase Order
Budgeted
Yes
Documents:
  1. PO 11040704.pdf
iv.
Total of Purchase Orders
$477,564.14
Background of Subject Matter
*
Type
Motion
d.
Total of Purchase Orders and Finance Ordinance #16
Total to be announced at the meeting.
Background of Subject Matter
*
Type
Motion
8.
Unfinished Business
9.
New Business
a.
Commission Appointments
Board to consider a motion to approve the Mayor's appointment and reappointment of members to the following commissions:  
  • Fire and Police Commission
  • Planning and Zoning Commission
  • Environmental Improvement Commission
Background of Subject Matter
Commission members are listed in the attachment, in addition to the commission appointment requirements.
Type
Proclamation
b.
310 S Hudson Street - Setback Variance
Board to consider an ordinance requesting a Zoning Code Variance Request from
Clark and Karen Neuharth to allow for the construction of a home addition within a required front yard setback in the R-3 Single Family Detached Residence
District.
Background of Subject Matter
Planning & Zoning Commission discussed the porch and garage addition being a positive improvement to the home, the impact to the adjacent neighbors to the south & that lot coverage would decrease. Commission made a unanimous positive recommendation.
Type
Ordinance
c.
35 N Cass - Urban Veterinary Associates
Board to consider an ordinance approving a Downtown Development Grant request
in the amount of $8000 from Dr. Torok in the B-1 Limited Business District. 

Background of Subject Matter
New vet requests grant assistance with the cost of updating the building facade and installing new life safety infrastructure improvements. Exterior facade improvements are eligible for a matching grant of up to $5000, or 50%, whichever is less.
Additional Background
Life safety improvements are eligible for a matching grant of up to $3000, or 50%, whichever is less. There is over $10,000 remaining in the life safety fund & $5000 remaining in the facade fund.
Recommendation
Facade improvements meet adopted Downtown Design Guidelines & staff recommends approval.
Type
Ordinance
d.
21 N Cass - Martina Studio and Gallery
Board to consider an ordinance approving a Development Permit request to allow
the operation of an artist studio and gallery in the B-1 Limited Business District.
Background of Subject Matter
Applicant requests to operate an artist studio and gallery to fill a vacant tenant space in the Central Business TIF District. Staff recommends approval.
Type
Ordinance
e.
408-414 N Cass - Request For Extension Of Approvals
Board to consider an ordinance extending the variance approvals for
Westmont Gardens townhomes in the R-4 General Residence District.
Background of Subject Matter
Village Board approved ordinances in June 2014 for a new townhome development. The developer has been working with engineering regarding stormwater concerns & received an extension in September 2016 to finalize permits.
Recommendation
The developer has received engineering approval, & is requesting Board approval for a June 2017 deadline to start construction.
Type
Ordinance
f.
201 West Ogden Avenue - Temporary Parking
Board to consider an ordinance approving a request from Marc Iozzo to allow
temporary parking in the B-2 General Business District. 

Background of Subject Matter
Ogden Lincoln has surplus inventory which is requested to be stored temporarily at Suburbanite Bowl. The request is through June, but due to other on-site parking needs, staff would not recommend an approval past March.
Type
Ordinance
g.
428 North Cass Avenue - Westmont Public Library
Board to consider an ordinance approving a request for a building permit fee waiver of $1208 and a bond waiver of $7420 for the Westmont Public Library.
Background of Subject Matter
The Library requests a fee and inspection waiver for an interior building renovation.
Recommendation
Staff recommends approval.
Type
Ordinance
h.
Surplus Property - Westmont Police Department
Board to consider an ordinance to declare certain Westmont Police Department equipment as surplus Village Property.  
Background of Subject Matter
One bulletproof vest which was custom made for an officer who has resigned and taken employment with another police department. The vest will be purchased by the officer to use at his new place of employment.
Additional Background
This property upon being declared as surplus and sold will be removed from the Village's property inventory.
Recommendation
Board to declare this property as surplus.
Type
Ordinance
i.
Fire Department Promotional Testing Agreement
Board to consider an ordinance approving an Agreement for Promotional Evaluations and Assessment Services with the Illinois Fire Chiefs Association.
Background of Subject Matter
The Fire Dept needs to test applicants & create an eligibility list for the positions of lieutenant & captain. The current lists expire in March 2017. The testing will be performed by the IL Fire Chiefs Association Promotional Testing Service.
Recommendation
Approve
Type
Ordinance
Budgeted
Yes
10.
Miscellaneous
11.
Executive Session
This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.
12.
Adjourn

Note: Any person who has a disability requiring a reasonable accommodation to participate in the meeting should contact the ADA Compliance Officer, 9:00 A.M. to 5:00 P.M. Monday through Friday,Village of Westmont, Illinois, 60559; or telephone (630) 981-6210 voice, within a reasonable time before the meeting.